Manager of the Executive Directors Office

Colorado Public Employees' Retirement Association•Denver, CO

3d•$96,000 - $119,000•Hybrid

About The Position

Reporting to the Executive Director for PERA, this position manages and provides guidance in developing, recommending, implementing, and maintaining the policies, practices, and objectives of the Office of the Executive Director and the Executive Administrative Team. This position is responsible for assisting the Chief Executive Officer/Executive Director (CEO) and Deputy Executive Director (DED) in a broad range of activities, which includes execution of administrative details, exercising frequent independent judgment, discretion, and initiative within agreed upon limits. In addition, this position delivers high-level communication and maintains relationships with the PERA executive team, staff, Trustees, membership, leadership of stakeholder organizations, business community members, and other constituents. This position also supervises the Executive Assistant and Executive Assistant Manager and serves as a leader and coordinator for executive assistants and other administrative support staff to ensure consistent, high-quality administrative support across the organization.

Requirements

High school diploma
Ten years overall work experience
At least five years executive level administrative experience
Effective oral and written communication skills with excellent writing skills
Excellent interpersonal, organizational, analytical, and problem-solving skills
Excellent PC skills using software packages such as Word, Excel, Outlook, PowerPoint, travel management, and budgeting software
Ability to manage, meet multiple deadlines, organize, prioritize, and work with minimal supervision

Nice To Haves

Bachelors degree preferred

Responsibilities

Manages the Executive Office, ensures compliance with rules and regulations, and PERA policy, ensuring that the CEO and DED are in compliance
Provides administrative support to the CEO and DED
Supervises the Executive Assistant Manager and Executive Assistant positions, providing leadership, staff development opportunities and guidance that result in consistent executive support across the Executive Office.
Exercises a wide latitude of independent judgment with regard to appropriate handling of issues, occurrences, or instances that may or may not require action from the CEO
Coordinates day-to day schedules and activities of the CEO and DED, and coordinates with the Executive Team, other executive assistants and administrative support staff to ensure seamless support across the organization
Manages communication planning, maintains the CEO’s and DED’s calendars including the scheduling of meetings, appointments, making travel arrangements, receiving visitors, and taking telephone calls and emails.
Coordinates meetings and speaking engagements, which include briefing documents
Prepares confidential correspondence and maintains classified files
Responds to correspondence on behalf of the CEO within agreed upon limits
Assists in the monitoring of designated budgets and expenditure reporting
Coordinates with the Board Liaison for any Board materials prepared by the CEO or DED
Attends Board meetings and ensures the availability of the Executive Assistant and Executive Assistant Manager to support Board meetings as requested by the Board Liaison
Attends other meetings as requested by the CEO or DED to maintain minutes and coordinate activities/actions required from meetings
Reviews and ensures all documentation and correspondence is for the CEO or DED's signature is grammatically correct and appropriately formatted.
Tracks CEO stakeholder engagement activities and compiles data as needed to assist with the CEO’s self-evaluation and performance evaluation processes
Assists the Board Liaison as needed with the Board meetings and annual strategic planning session logistics.
Maintains regular and prompt attendance in the workplace
Carries out other duties as assigned