Manager of Operations for Enrollment Finances

The University of Southern Mississippi•Hattiesburg, MS

8d•$19 - $19•Onsite

About The Position

The Manager of Operations provides oversight of administrative, financial, and operational functions for the Office of Scholarships and Financial Wellness, and the Office of Financial Aid. This role is responsible for managing budgets, implementing and maintaining policies and procedures, ensuring compliance with institutional and audit requirements, and serving as a liaison to key University offices such as Procurement, Controller, Human Resources, Travel, and Fiscal Planning & Analysis. The Manager of Operations also supports personnel administration and plays a key role in promoting operational efficiency, accountability, and service excellence within the division.

Requirements

Associate’s degree in business, accounting, or related field OR equivalent combination of education and relevant experience
Four (4) to six (6) years of progressively responsible experience in financial operations, office management, or related administrative work.
Demonstrated experience in budget reconciliation, purchasing, and personnel recordkeeping.
Skill in organizing resources and establishing priorities.
Ability to foster a cooperative work environment.
Ability to develop and maintain recordkeeping systems and procedures.
Strong interpersonal and communication skills
Ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge and understanding of personnel hiring procedures.
Knowledge and understanding of business management principles and practices.
Knowledge and understanding of Microsoft Office applications, SOAR/SOARFIN users, utilizes personal computers, telephones, scanners, and Instructure (Canvas).

Nice To Haves

Bachelor's degree from an accredited college or university in business administration or a related field.
Prior experience in a higher education environment.
Familiarity with PeopleSoft, Resolve, or similar systems.
Experience coordinating compliance or audit-related processes.

Responsibilities

Manages and reconciles PeopleSoft budget reports and monthly financial statements to ensure accuracy and accountability.
Prepares and processes interdepartmental transfers, budget revisions, and other required documentation.
Oversees accounts payable and receivable transactions.
Monitors procurement card spending and ensures timely reconciliation in Resolve.
Enters and maintains purchase orders, monitors office supply inventory, and coordinates with Procurement, the Controller’s Office, and OFPA on purchasing, billing, and other financial processes.
Coordinates iTech work orders and ensures timely resolution of technology and system needs.
Assists with personnel administration, including maintaining accurate personnel records and supporting the processing of personnel action forms.
Contributes to staff onboarding, compliance tracking, and recordkeeping related to employees and equipment.
Provides administrative support to the Associate Director and Director for employee-related functions.
Collaborates with enrollment leadership to ensure departmental business practices align with University policies and procedures.
Develops and implements administrative systems designed to improve recordkeeping, reporting, and processes across the offices of Scholarships and Financial Wellness and Financial Aid.
Serves as a primary point of contact for students, parents, faculty, and staff, responding to inquiries regarding scholarships and financial wellness initiatives through phone calls, emails, and in-person interactions.
Reviews and maintains financial websites to ensure accuracy, accessibility, and usability for campus stakeholders.
Provides general administrative support for special projects and initiatives that advance the goals of the Office of Scholarships and Financial Wellness and the Office of Financial Aid.
Performs other duties as assigned.