MANAGER OF FACILITIES

Whitman Hospital and Medical Clinics • Colfax, WA

1d • Hybrid

About The Position

The Manager of Facilities provides operational leadership and management oversight for continuous improvement of the Facilities operating model across all facilities owned and/or operated by WHMC. This role is expected to consistently model a positive, solutions‑oriented culture, demonstrating approachability, responsiveness, and clear communication in all interactions. The Manager builds trust through proactive engagement with staff, leaders, patients, visitors, and external partners, supporting the hospital’s mission, vision, and values while ensuring a safe, high‑quality environment of care. This position is responsible for the management and coordination of construction, renovation, and ongoing maintenance projects for all WHMC facilities, on and off campus. The Manager oversees construction activities in coordination with architects, engineers, contractors, and subcontractors, and maintains an accurate, up‑to‑date list of approved vendors and service partners. The role requires timely, professional communication with vendors, clear expectations for project scope, timelines, and performance, and appropriate follow‑up to ensure successful outcomes. Responsibilities include inspecting facilities for repair and maintenance needs, planning required work, estimating material and labor costs, and ensuring work is completed in compliance with regulatory requirements and organizational standards. Strong collaboration with internal departments is essential to anticipate needs, resolve concerns, and prevent issues from escalating into crises.

Requirements

• Minimum of two (2) years of work experience in facility maintenance.
• Working knowledge of regulatory, life safety, safety, and compliance requirements applicable to healthcare facilities.
• Demonstrated ability to lead with a positive, solutions-focused mindset.
• Strong verbal and written communication skills with staff, leaders, and vendors.
• Ability to balance customer service, regulatory compliance, safety, and operational needs.

Nice To Haves

• Healthcare experience.
• Supervisory or Lead experience.
• Associate’s degree in related field.
• Active CFM/CHFM, CLSS-HC, CSP, and/or PMP.

Responsibilities

• Assigns personnel and material resources to maintenance and repair projects, using all building trades.
• Proactively evaluates requests and operational needs using a solutions‑oriented approach, identifying safe and effective ways to achieve desired outcomes while maintaining regulatory compliance.
• Supervises work of contractors/vendors.
• Monitors service contracts to ensure work is properly performed and processes claims for payment.
• Maintains an accurate, up‑to‑date list of approved vendors, contractors, and service providers, and equipment.
• Serves as the primary point of contact for vendors, ensuring clear, timely, and professional communication regarding project scope, timelines, expectations, and performance.
• Coordinates vendor access, oversight, and execution of work to ensure alignment with organizational standards, safety requirements, and service expectations.
• Monitors vendor performance and addresses issues promptly to support positive relationships and successful project outcomes.
• Conducts inspections of buildings, evaluates the complexity of any needed repairs to determine best solution, projects job cost, and oversees the implementation of approved procedures to ensure the ongoing efficient operation of assigned buildings.
• Evaluates and makes recommendations for maintenance purchases for new equipment, project-related work, emergency repairs and upgrades/restorations to facilities prior to purchase.
• Communicates proactively and positively with internal departments to understand needs, provide updates, and identify solutions before issues escalate.
• Promotes trust and collaboration through responsiveness, transparency, and follow‑through.
• Supervises and trains staff in the approved practices and procedures for proper facility maintenance and in the implementation and observance of all approved safety procedures to ensure compliance with existing safety regulations.
• Maintains required Life Safety/Regulatory compliance timelines and reports for AHJ review.
• Responds to safety and security incidents within scope of role, providing support to staff and coordinating with appropriate responders.
• Maintain data and documentation, as indicated by regulatory bodies.
• Establishes self as the Subject Matter Expert (SME) within facility maintenance services and safety, regulatory compliance, and training.
• Coordinates emergency preparedness and other safety drills and WHMC participation in emergency exercises.
• Serves as Safety Officer for the organization within the scope of assigned responsibilities.
• Plans and implements training for employees in worksite safety practices in collaboration with the Senior Director of Support Services.
• Conducts safety surveys, inspections, and investigations and prepares written reports with findings and recommendations.
• Assists in developing and maintaining the Emergency Preparedness Plan and the Illness and Injury Prevention Plan.
• Participates in the Safety Committee and associated activities and tasks.
• Advises the Senior Director of Support Services on safety program development, evaluation, and improvement.
• Models a positive, approachable leadership presence during routine operations and emergent situations.
• Responds to operational and facility emergencies with calm, clear communication and decisive action.
• Completes essential leadership standard functions and expectations, as outline in annual goals.

Benefits

• Medical, dental, vision, life insurance, and retirement options (403(b) & 457).
• Medical insurance coverage begins on day one and is available to both full time and part time employees.
• Discounts on medical services provided by Whitman Hospital and Medical Clinics.
• Differentials apply for evening, night, and weekend shifts.
• Unique PTO plan enables employees to increase their accrual with each year of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree
• Number of Employees: 11-50 employees