Mgr, Clinical Vendor and Site Contracts
About The Position
This role serves as the primary point of contact for vendor relationships, representing the Company in these interactions. The Manager of Clinical Vendor and Site Contracts will be responsible for negotiating the scope of work, product pricing, and contracts with vendors for various clinical projects. This includes liaising with the Company Business Development team to obtain vendor proposals aligned with Sponsor's RFP scope and timelines, and developing vendor selection programs, preferred partnerships, and volume discounts. The position also involves coordinating vendor management activities, suggesting improvements to processes and policies, tracking and approving vendor invoices, reconciling vendor budgets, and managing contract amendments, renewals, and closures. Additionally, the role requires maintaining internal vendor documentation and updating contract terms. A key responsibility is estimating investigator grants for Sponsor RFPs by reviewing scope of work, clinical trial protocols, and other relevant information. The Manager will also draft, negotiate, and finalize site contracts and budgets, track institutional costs and legal language for multi-site contracts according to industry Fair Market Value (FMV), and approve site invoices. Effective communication with clinical sites regarding pricing, stipends, advertising, enrollment, study start dates, and legal terms is essential. The role may also involve establishing master service agreements and negotiating rate cards for them.
Requirements
- Previous work experience with drafting, reviewing, and negotiating legal terms including MSAs, work order, POs, amendments, etc.
- Previous work experience executing contracts and document signatures.
- Previous work experience drafting, reviewing, and negotiate unit costs and total budgets.
- Previous work experience with vendors /third parties.
- Reading and understanding vendor scope from protocol/RFP.
- Previous work experience with creating budgets and estimating costs without a pricing tool system.
- Experience with subject procedures and site fees.
Responsibilities
- Main point of contact and represent Company in vendor relationships.
- Negotiate scope of work, product pricing, and contracts with vendors per various clinical projects.
- Liaise with Company Business Development team to obtain proposals from vendors in alignment with Sponsor’s RFP scope and timelines.
- Develop and implement vendor selection programs, preferred partnerships, and volume discounts.
- Liaise with vendor, Company project team, and Sponsor.
- Coordinate vendor management activities and processes.
- Suggest vendor management processes, policies, and methods.
- Track, review, and approve vendor invoices.
- Reconcile vendor budgets.
- Amend, renew, and close out vendor contracts.
- Maintain internal vendor archiving and documentation.
- Update contract terms of existing vendors.
- Liaise with Company Business Development team to estimate investigator grants for Sponsor RFPs based on adequate scope of work, clinical trial protocol and other clinical trial information.
- Draft, negotiate, and finalize site contracts and amendments for various awarded clinical projects.
- Draft, negotiate, and finalize site budgets and amendments for various awarded clinical projects.
- Track institutional costs and legal language for contracts across multiple sites per industry FMV.
- Track, review, and approve site invoices.
- Communicate and work effectively with clinical sites regarding pricing (including vendor pricing), patient stipends, advertising, enrollment, study start dates, etc.) and legal terms via email and phone.
- Establish master service agreements, as necessary.
- Develop and negotiate rate cards for MSAs, as necessary.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
