Manager of Artist Planning

Baltimore Symphony Orchestra•Baltimore, MD

12d•$50,000 - $55,000

About The Position

The Manager of Artist Planning provides administrative support to the Artistic Department of the Baltimore Symphony Orchestra, helping ensure smooth operations, clear communication, and timely completion of administrative responsibilities in support of the organization’s artistic vision and goals. The role includes rehearsal and performance duties and requires travel among Joseph Meyerhoff Symphony Hall, the Music Center at Strathmore, and other performance venues. The manager oversees guest artist and conductor contracts, servicing, logistics, schedules, and itineraries; supports financial tracking and artist payments; coordinates with internal departments on communications and appearances; and assists with marketing materials and concert production. The position also maintains departmental records and artist resources, supports the artistic budget, and performs other duties assigned by the Vice President of Artistic Planning.

Requirements

Familiarity with classical music and the entertainment industry.
Comparable contract administration and project management experience.
High reliability, flexibility, and maturity.
Ability to establish credibility with individuals at all levels.
Strong critical-thinking, problem-solving, and interpersonal communication skills, including the ability to work with diverse personalities.
Organized, independent, highly driven, and proactive working style.
Discretion when working with artists, staff, and sensitive information.
Detail-oriented and deadline-driven while managing multiple projects simultaneously.
Proficiency in MS Office applications.
Regular and reliable attendance.
Valid Maryland Driver’s License and good driving record.
Availability to work nights, weekends, and overtime as required for concert and rehearsal coverage.

Nice To Haves

Experience establishing and sustaining productive professional relationships with artists.

Responsibilities

Prepare, monitor, track, and process engagement contracts for guest artists and conductors.
Arrange hotel accommodations, travel, and hospitality for guest artists, conductors, and other guests.
Assist with collecting and reconciling departmental receipts and invoices, and liaise with the Finance Department and guest artists regarding payments.
Coordinate with Advancement, Marketing, Events, and Education/Community Engagement colleagues on media, public relations, and advancement appearances.
Provide guest artists and conductors with schedules, rehearsal information, and updates about programmatic and other changes.
Manage guest artist and conductor ground transportation and communicate with driver services by phone and through the driving portal.
Create and distribute guest artist and conductor itineraries.
Manage pre-concert dressing room preparations, green room and backstage guests, and complimentary ticket requests.
Maintain the artist supply closet and artist travel trunk.
Work with the VP of Artistic Planning to establish the guest artist budget, track variances, and report them regularly.
Maintain detailed, up-to-date departmental records on guest conductors, soloists, repertoire history, and programmatic focuses.
Disseminate artist and programming details to staff departments, including Advancement, Marketing, and Library, as assigned.
Serve as liaison for BSO marketing efforts, support subscription and single-ticket campaigns, and review marketing and program materials for accuracy.
Serve on artistic concert and rehearsal duty as assigned.
Provide collaborative support for BSO artistic productions as assigned.
Help ensure that a positive image of the orchestra is portrayed at all times.
Perform other duties as assigned by the Vice President of Artistic Planning.