Manager, Budget Project Management

Adelphi Group•New York, NY

12d•$80,000 - $115,000•Hybrid

About The Position

As a leading global media network, Omnicom Media Group (OMG) sets itself apart with an agile, client-first approach that helps businesses thrive today and into the future. With more than 21,000 employees globally, OMG has the talent, expertise and clout to deliver unprecedented levels of innovation for our clients. The group is comprised of global, award-winning agencies Hearts & Science, OMD and PHD. From leadership to entry-level talent, we are a diverse mix of ages, genders, ethnicities, skill sets and backgrounds. Unlocking the potential of our world-class talent is Omni, the industry's first marketing operating system which transforms data into actionable insights for better business outcomes. This role will be on a highly visible team, fully dedicated to the success of our client, L’Oréal. For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Their goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity. The Media Finance Manager will manage the daily financial workflows for our key international beauty brand client account. This role encompasses all financial transactions, including but not limited to client budget reporting, planned versus actual, projections and forecasts, client billing, discrepancy management, client receivables, and vendor payables. This individual is a trusted liaison among the Media Strategy team, internal finance, and the client. The Manager acts as the primary internal contact for account teams regarding financial compliance and system processes, ensuring seamless collaboration between media execution teams and the agency’s central finance department.

Requirements

2+ years Media/Finance experience at a media agency is preferred
College Degree in Finance, Business, Accounting, or Marketing required or equivalent work experience
Familiarity with finance reporting tools, such as MediaOcean, DDS, PRISMA, CONTACTS, SAP, and MediaTools/Planit
Experience in a fast paced, client service environment; a high sense of urgency, and a positive attitude.
Exceptional written and oral communication skills required; with the ability to articulate clear, and concise narratives for a variety of audiences
Advanced use of Microsoft Excel (i.e, pivot tables, macros, V Lookups, etc)
Ability to work with scaled excel spreadsheets
Strong attention to detail focusing on accuracy of data sets, data classification, and association numerical information
Ability to cross-check formulas & related numbers across systems and reports
Ability to problem solve to develop solutions; Highly analytical
Strong project management skills and deadline management with reliance on collaboration across multiple teams
Ability to work effectively with others in a team environment as well as work effectively autonomously
Take ownership, communicate clearly and always look for ways to make processes more efficient

Nice To Haves

Experience with Media billing and/or buying/strategy is a plus

Responsibilities

Manage the ongoing tracking of client budgets.
Prepare weekly and monthly budget utilization reports, working closely with planning teams to ensure forecasts align with actual expenditures.
Prepare and present financial reports, budget variance analyses, and forecasts to both internal leadership and the client.
Development of cash projections and management of cashflow.
Analysis and communications of trends and risk to key stakeholders.
Oversee the end-to-end media billing cycle.
Ensure all executed media spend is accurately matched to insertion orders, reconciled within financial systems (e.g., Mediaocean), and all media purchases are reviewed and that invoices are generated accurately and in a timely manner.
Monitor client receivables and track discrepancies to ensure resolution.
Coordinate with central AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account.
Troubleshoot billing issues as they arise.
Oversee transactional operations with client, vendor and internal AP/AR teams to resolve discrepancies in vendor payments and client receipts specific to the beauty brand account.
Troubleshoot billing issues as they arise.
Serve as the key financial liaison to the account management, media planning, and buying teams.
Provide training and guidance on proper financial procedures and system usage.
Resolve budget and billing issues with these teams.
Act as the point of contact for client-side or third-party auditors regarding specific campaign expenditures, providing detailed documentation and explanations.