Manager, Material Planner

LA28 (Web)•Los Angeles, CA

4d•Onsite

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. The Logistics department is responsible for effectively and efficiently providing materials management and logistics support to all LA28 functions. The Manager, Material Planner will be responsible for ultimately assisting the Material Planning department in identifying, presenting, collating, quantifying, sourcing, tracking, management and maintaining all material requirements of all Furniture, Fixtures and Equipment (FF&E) for the upcoming LA28 Olympic and Paralympic Games and related events. Reporting to the Senior Manager, Material Planning, the ideal candidate will possess strong analytical skills and a high level of customer service excellence.

Requirements

5+ years of experience in end-to-end Material Planning.
Excellent analytical skills: ability to make decisions both independently and within a team environment
Strong IT skills including MS Office (Word, Excel, PowerPoint, Outlook)
A team player with a strong customer service focus with and a desire to go the extra mile
Demonstrate ability in upward / downward communication
Competence to present and clearly communicate to audiences in a multitude of public / private settings, as required
Willing to work on complex, tight, immovable timelines while maintaining a positive attitude, exhibiting patience, persistence and problem-solving skills
Experience working in a multi-national environment

Nice To Haves

Previous Material Planning experience in a major event is strongly preferred
An undergraduate degree in Logistics or relevant field, preferred

Responsibilities

Work directly with LA28 Functional Areas to identify FF&E requirements for all competition and non-competition venues across the Games footprint
Assist with the creation of a FFE material catalog of items that will be purchased for both the Olympic and Paralympic Games
Help build and maintain a material inventory database - including part numbers, descriptions, commodity codes and other specifications - for all items that will be sourced for LA28
Assist with the implementation of the FFE data gathering system called SAM (Service Allocation Matrix)
Aid in the creation of training materials (user guides, presentations) and educate functional areas in the use of the FFE gathering systems
Ensure material catalog product specifications are loaded into the FFE system
Contribute data to the financial analysis reports, as required
Assist in the refinement and optimization of FFE allocation needs across the organization
Participate in the development of the FF&E procurement schedule, guaranteeing that all timelines are met, and working to identify any issues affecting the schedule
Assist in sourcing all FF&E, ensuring procurement procedures are fulfilled properly; also assist in the purchase request submissions if needed
Support the Change Management Process for FFE allocation and resolve problems related to the orders of FF&E
Assist with monitoring shipping and ground transportation schedules for purchased FF&E from suppliers to point of delivery
Support the development of Rate Card specific FFE items
Assist in drafting procedures for accepting, fulfilment, delivery, placement and recovery of rate card FFE orders
Work with Procurement and vendors to identify unique LA28 requirements to assure the highest level of service (i.e. bar coding, special packing and labeling, security requirements)
Support working relationships with personnel from major suppliers in order to maximize efficiency in the ordering, tracking and delivery of FFE
Assist in coordinating and receiving shipments in and out of the warehouse working on the ground if required
Monitor, track venue / commodity specific and inventory levels to ensure the needs of all functions will be met during tournament time
Assist in the coordination of all move orders (i.e. from warehouses to venues, venue-to-venue and venue to warehouse.)
Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
Work closely with Venue Logistics Managers, track the on-venue procurement of assets through P-Cards
Work closely with Functional Areas delivering high quality customer service and problem resolution if needed
Participate in the Logistics Coordination Center ensuring high level of support for material planning processes during tournament time
Work closely with financial departments to fulfill properly any audit requests for the procured FF&E
Participate in the dissolution of LA28’s assets project if required ensuring all purchase procedures closed properly and dissolution plans fulfilled