Manager IT Financials & Purchasing

Advocate Health and Hospitals Corporation•Milwaukee, WI

1d•Remote

About The Position

This role is responsible for validating, approving, and overseeing the purchasing of IT software, hardware, and telecom circuit orders. The Manager IT Financials & Purchasing will manage and adhere to negotiated terms and pricing for products and services, work with extended teams on accruals and funding variances, and manage IT maintenance renewals. This includes validating needs with IT leadership, ensuring adherence to contract terms, and preparing renewal documents. The position also involves monitoring IT maintenance contracts in budgeting/forecast software for monthly budget adherence and future planning, reviewing and approving invoice payments against contracts and POs, and acting as a liaison with the supply chain for contracting and purchasing processes. Additionally, the role includes software audit management and compliance, forecasting budget changes with IT Finance, identifying and recommending DEI vendors, and performing human resources responsibilities for staff. The manager will also develop and recommend operating and capital budgets and ensure adherence to the organization's Code of Ethical Conduct.

Requirements

Bachelor’s degree in business or information technology
5+ Years in Supply chain, financial management, and contract management.
Comprehensive understanding of IT software and hardware licensing and purchase agreements.
Financial performance and metric interpretation skills.
Ability to read a contract and place necessary key fields into contract lifecycle/budgeting tool.
Familiarity with benchmarking including normalization and comparative analysis.
Strong Analytical Skills and Communication skills.
Negotiation strategy skills and experience.

Nice To Haves

Contract, Auditing, Budget recording and Vendor Management experience preferred.

Responsibilities

Validate, approve, and provide oversight to the team in purchasing of IT software, hardware, and telecom circuit orders.
Validate, manage, and adhere to negotiated terms and pricing for products and/or contracted services.
Work with extended teams if accruals need to be reported and/or variances are needed to be reviewed for funding.
Manage and process IT hardware and software maintenance renewals.
Worked directly with vendors to get renewals documents in order (validate coverage, serial numbers, proper name, reference agreements on file, etc.) to be processed.
Monitor and track all IT maintenance contracts (new and renewals) in our budgeting/forecast software to show adherence to allocated budget dollars monthly as well help with future budget planning.
Review, monitor, and approve invoice payments to contracts and POs.
Supply Chain coordination – acts as liaison and partners with groups to facilitate contracting and purchasing.
Ensures all contracts follow standard process including Legal review, IT Governance, and adherence to AH signature authority policy.
Software audit management and compliance including maintenance of licensing documentation, true-ups, and reconciliation with vendor values.
Works with IT Finance to forecast any changes to budget and mitigate variances.
Identifies and assesses potential DEI vendors (Tier 1 and Tier 2) that potentially could provide a solution for a produce purchase or renewal agreement.
Makes recommendation to business leaders.
Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale.
Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives.
Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations, and laws applicable to the organization's business.