Manager, Grants Administration

Beth Israel Lahey Health

About The Position

The Manager of Research Administration reports to a Director of Research Administration in the Office of Sponsored Programs Administration. This position is responsible for providing overall management of defined research areas including team personnel supervision, complex pre-award and post-award functions for all federal and non-federal grants and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. The Manager may partner with the Director of Research Administration in strategic planning for defined research areas as well as overall Research Administration. This position has signature authority for the institution.

Requirements

Bachelor's degree required.
5-8 years of related work experience and 2 years of supervisory/management experience required in a research environment. 7 years of research administration experience including supervisory experience may substitute for degree.
Knowledge of grants management, budget preparation, financial management principles and regulatory requirements.
Experience with computer systems, including web-based applications and some Microsoft Office applications, including Outlook, Word, Excel, PowerPoint or Access.

Responsibilities

Manages Research Administrators of all levels and/or Grant Specialists, delegates and prioritizes workflow of assigned research area. Mentors and plays the lead role in training new Research Administrators across defined research areas and is responsible for annual performance evaluations.
Oversees the submission and monitoring of grant proposals for direct reports, and to support the team(s) as needed. Manager also coordinates and supports the preparation of grant proposals for areas of responsibility.
Manages a smaller /complex portfolio (e.g., Chairman/Chief). Manages budgets for federal and non-federal research grants, contracts and sub-contracts. Manager will oversee post award work in their areas of responsibility such as working with Principal Investigators and Program Managers to submit written and electronic requests for unobligated balance carryforwards, change of Principal Investigators, no cost extensions, relinquishing statements and any other federal Grants Management Specialist requests.
Oversees the onboarding of new faculty recruits and off boarding of faculty across the team(s). Delegates specific tasks to direct reports when feasible and collaborates with Financial Analyst, department staff and ancillary departments to ensure smooth transition of information, people and equipment.
Collaborates with the RAD to help organize the annual HMFP salary projection for defined areas of management and works with Departments to ensure salary commitments have been met.
Provides additional support to Research Administrative Director and Principal Investigators on special projects as necessary. May take on additional responsibilities in the absence of a Research Administrative Director.
Primary oversight auditing of research administrator performance in areas such as, effort reports, deficit management and pre-award database and subcontract management. Reports to PI and Research Administrative Director any unusual or non-compliant issues.
Participates in the development of a Research community-wide orientation program. Maintains necessary information and periodically updates information based on changing Medical Center or regulatory policy changes. Works with Research Administrative Director, Chiefs and/or Principal Investigators to conduct orientation for new faculty and fellows as well as research and support staff.
Has the authority to direct and support employees daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: 2 or 3.