Manager, Grant Financial Operations
About The Position
MLSC is seeking a detail-oriented, highly organized, and process-driven Manager, Grant Financial Operations to join its Finance team. The position independently manages reimbursement processing for an assigned portfolio of grants, ensuring that high volumes of requests across multiple funding programs are handled accurately, promptly, and in compliance with applicable requirements. The Manager oversees the end-to-end reimbursement process, including reviewing financial documentation, verifying eligible expenditures, monitoring grant balances, and submitting validated requests for payment. The role works closely with Finance leadership, program teams, and grant awardees to maintain strong financial controls, identify process improvements, and support responsible administration of grant funding. The Manager also supports fiscal year-end close and audit activities and performs other related duties as assigned.
Requirements
- At least three years of progressively responsible experience in accounting, financial operations, grants administration, reimbursement processing, accounts payable, or a related function.
- Demonstrated experience managing or processing high volumes of financial transactions while maintaining accuracy and attention to detail.
- Strong interpersonal skills and ability to provide attentive, responsive, courteous, and professional support to grant awardees.
- Demonstrated commitment to accuracy, accountability, confidentiality, and responsible financial stewardship.
- Ability to work independently, exercise sound judgment, and collaborate effectively across departments.
- Strong proficiency in Microsoft Excel.
- Experience using accounting, financial management, or grants management systems.
Nice To Haves
- Experience with financial process improvement, workflow optimization, or automation.
- Knowledge of or familiarity with NetSuite and Airtable; these are desirable but not required.
Responsibilities
- Manage day-to-day administration of MLSC’s high-volume grant reimbursement process across multiple funding programs.
- Review and validate reimbursement requests and supporting materials, including invoices and payroll records, for accuracy and compliance with internal policies, grant agreements, and budgets.
- Identify and flag potential issues with reimbursement requests and work with grant awardees to resolve them in a timely manner.
- Communicate with awardees about missing, incomplete, or incorrect information and documentation submitted with reimbursement requests.
- Submit validated reimbursements for payment in NetSuite.
- Monitor reimbursement activity against approved budgets and award amounts.
- Maintain complete, accurate, and audit-ready documentation supporting grant expenditures and reimbursement decisions.
- Develop and maintain standardized workflows, operating procedures, review checklists, and documentation requirements.
- Evaluate reimbursement procedures and identify opportunities to improve efficiency, accuracy, consistency, and processing timelines.
- Identify opportunities to use technology and automation to streamline processing, reduce manual tasks, and improve tracking and reporting.
- Support the Finance team during fiscal year-end close and audit.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
