Fleet and Safety Manager

Client Challenge • Tampa, FL

8d • Hybrid

About The Position

Integrated Openings Solutions, LLC (“IOS”) is a commercial and architectural openings solutions company. We provide industry leading commercial doors and hardware products and services to help make buildings smart, aesthetically pleasing, code compliant and sustainable. The Manager, Fleet & Safety is responsible for leading and administering IOS's fleet management, driver safety, workplace safety, regulatory compliance, workers' compensation, and risk management programs across all divisions. Reporting to the Senior Vice President, Operations, this role ensures the organization maintains a safe work environment, operates a compliant and efficient vehicle fleet, and effectively manages operational risk. The Manager, Fleet & Safety partners closely with Division Leaders, Operations Managers, HR, Facilities, and field personnel to promote a culture of safety, accountability, and continuous improvement. This position serves as the primary administrator for fleet and safety systems, regulatory compliance programs, incident investigations, and safety training initiatives while supporting companywide operational excellence.

Requirements

• Bachelor's degree in Occupational Safety, Environmental Health & Safety, Operations Management, Business Administration, or a related field preferred.
• 5–8 years of progressive experience in fleet management, safety, risk management, construction operations, manufacturing, logistics, or a related industry.
• Strong knowledge of OSHA, DOT/FMCSA, workers' compensation, and risk management principles.
• Experience administering fleet management and telematics platforms such as Samsara or similar systems.
• Demonstrated success investigating incidents, managing corrective actions, and implementing safety programs.
• Proficiency with Microsoft Office and operational reporting tools.
• Excellent organizational, communication, and relationship-building skills.
• Ability to travel approximately 25–40% of the time to support multiple IOS divisions, conduct site audits, lead safety initiatives, and participate in operational reviews.

Nice To Haves

• Experience managing workers' compensation claims and coordinating return-to-work programs preferred.

Responsibilities

• Manage company fleet operations, ensuring compliance with all DOT, FMCSA, state, and local regulations.
• Administer fleet management systems and telematics platforms (e.g., Samsara) to monitor vehicle utilization, driver behavior, maintenance, and compliance.
• Coordinate vehicle acquisition, assignment, registration, licensing, inspections, and disposal activities.
• Develop and maintain driver qualification files, motor vehicle record (MVR) review programs, and fleet compliance documentation.
• Monitor fleet performance metrics and identify opportunities to improve safety, utilization, and operating costs.
• Partner with Operations Managers to ensure vehicles, trailers, and equipment meet IOS safety and maintenance standards.
• Coordinate preventive maintenance programs and track vehicle lifecycle replacement recommendations.
• Administer companywide safety programs, policies, procedures, and training initiatives.
• Support OSHA compliance efforts and maintain readiness for inspections, audits, and regulatory inquiries.
• Conduct safety audits, jobsite inspections, facility walkthroughs, and compliance assessments across divisions.
• Investigate workplace incidents, vehicle accidents, near misses, and property damage events.
• Lead root cause analyses and implement corrective and preventive action plans.
• Track and report safety performance metrics, including incident rates, leading indicators, and corrective action completion.
• Maintain required safety documentation, records, certifications, and regulatory reporting.
• Serve as a safety resource for field teams, supervisors, and operational leadership.
• Manage workers' compensation claims administration in partnership with HR, insurance carriers, brokers, and third-party administrators.
• Coordinate injury reporting, claim investigations, and return-to-work programs.
• Monitor claim trends and recommend initiatives to reduce claim frequency and severity.
• Assist with liability, auto, and property claims investigations and documentation.
• Support annual insurance renewals by providing fleet, safety, and claims data.
• Track and support initiatives designed to improve EMR performance and reduce insurance costs.
• Coordinate safety orientation, driver training, certification programs, and recurring compliance training.
• Support division Safety Captains and Operations Managers in delivering local safety initiatives.
• Develop safety communications, toolbox talks, and awareness campaigns.
• Promote a proactive safety culture focused on hazard identification, accountability, and continuous improvement.
• Track training completion and certification requirements across the organization.
• Develop and maintain fleet and safety dashboards, scorecards, and KPI reporting.
• Analyze trends related to accidents, injuries, vehicle utilization, claims, and compliance performance.
• Recommend process improvements that enhance safety, operational efficiency, and regulatory compliance.
• Support implementation of new technologies, systems, and best practices related to fleet and safety management.
• Provide regular reporting and recommendations to the Senior Vice President, Operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager