Manager, Faculty Affairs

Georgia State University•Atlanta, GA

12h

About The Position

Reporting to the Provost & Executive Vice President for Academic Affairs, the Office of Faculty Affairs at Georgia State University serves as a central pillar of academic excellence, advancing a distinguished and dynamic faculty community. The Office provides visionary leadership and strategic oversight for the recruitment, appointment, retention and advancement of faculty, ensuring that scholars are fully supported in achieving the highest levels of professional accomplishment. Its portfolio includes the development and stewardship of faculty policies and procedures governing appointments, leaves, promotion, and tenure, as well as the oversight of prestigious university-wide faculty awards and honors. In addition, the office designs and delivers high-impact faculty development programs, workshops, and fellowships in collaboration with the nationally recognized Center for Excellence in Teaching and Learning, and cultivates leadership capacity among administrators, department chairs, and faculty. It also facilitates recognition through the University System of Georgia, champions mentoring and faculty well-being initiatives, and partners with campus leadership to implement strategic improvements informed by the Collaborative on Academic Careers in Higher Education (COACHE) faculty satisfaction survey, collectively reinforcing the university’s reputation for academic distinction and innovation. The Provost & Executive VP for Academic Affairs & Office of Faculty Affairs is seeking to hire a Manager, Faculty Affairs, on a full-time basis. The scope of the responsibilities will include these essential duties, but is not limited to the following:

Requirements

Bachelor's degree and seven years of related experience; or a combination of education and related experience.
Previous work experience in a university setting.

Nice To Haves

Experience working in a university setting
Experience using Banner
Experience with Microsoft Excel and Adobe systems
Experience with OneUSG
Exceptional attention to detail
Strong organizational and time-management skills
Ability to handle confidential/sensitive information
Previous supervisory experience

Responsibilities

Manage the credential verification and hiring process for Part-Time Instructors, Graduate Teaching Assistants B, and Adjunct Instructors.
Oversee faculty records management to ensure data integrity, confidentiality, and proper documentation across university systems.
Manage MFE (Managed Faculty Events) data entry processes for faculty hires, reappointments, and promotions.
Enter and update faculty appointments and employment data in the Banner system.
Initiate OneUSG transactions for all Graduate Assistants/Student Assistants hired within the Provost's Office and the Office of Faculty Affairs (OFA).
Manage the Faculty Affairs intake inbox by reviewing, routing, and tracking faculty action requests (i.e. pay actions, reclassifications, administrative appointments, etc.).
Review/approve OneUSG transactions related to Part-Time Instructor hires, job changes and education updates.
Review/approve faculty recruitment and hiring proposal requests in PeopleAdmin (Faculty Applicant System).
Oversees the faculty file room and electronic storage systems, including hiring, training, and supervising Student/Graduate Assistants who support records management.
Log and track faculty hires using internal OFA tools and spreadsheets.
Process monthly termination reports and coordinate appropriate follow-up with HR/academic colleges and units.
Act as liaison with college faculty hiring personnel, Banner management personnel, and central HR
Other duties and responsibilities as assigned