Manager Facilities – O&M/Compliance - Lehigh Valley

Thomas Jefferson University • Lehigh County, PA

8d • Onsite

About The Position

Manages, plans, schedules, coordinates and directly supports the administration of the proper operation and maintenance of electrical, plumbing, carpenters, painters, locksmith, fire, controls and other infrastructure and building facility services. Has direct responsibility for all peripheral facilities craft services of "satellite" or affiliated facilities under the Facilities Department but not staffed by TJU Facilities personnel. Ensures the Hospital & University facilities overall condition and appearance are maintained professionally. The Manager has support role in the development and management of operating budgets for all departments and costs associated within areas of responsibility. Manages staffing schedules to ensure coverage of critical events as well as everyday operations support staffing. Supports the Departmental Administration in the identification and management of budgets (both operating and capital) and ensures quality control for departmental responsibilities. Has support role in the administrative and professional responsibility for the safe and efficient function and operation of all Hospital and University buildings, equipment, systems and grounds. Support the Departmental Senior Director and Directors with relationships and routine interactions between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City L&I, etc.).

Requirements

• 4 years Maintenance Supervision experience in a medium to highly regulated or technical field.
• 1 year Prior experience in Healthcare Facilities Management or equivalent industry (collective bargaining experience preferred).
• Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority.
• Demonstrated ability to manage multi-million dollar operational and capital budgets to targets and make informed decisions relative to prioritization of work, based on business needs and available funding.
• Excellent organizational skills and interpersonal communications (speaking, written and electronic).

Nice To Haves

• ASHE, CHFM certification preferred
• MS Office, MS PowerPoint, budgeting and financial program skills
• Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority.
• Demonstrated ability to lead a diverse team of Facilities professional and skilled craftspeople work well in a both a collaborative as well as independent work assignments. Applies demonstrated ability to motivate others and drive performance either with or without direct authority.
• Excellent organizational skills and interpersonal communications (speaking, written and electronic).

Responsibilities

• Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) and supports the Facilities department in minimizing organizational risk.
• Provides knowledge based support to drive continuing compliance, service level improvement, added value to patient care environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels.
• Monitors overall condition of all buildings systems related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency.
• Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections.
• Works in support of the Senior Director, Directors of Operations and with all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits.
• Meets with appropriate TJC, state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses.
• Reports to the Directors of Operations and Compliance on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action.
• Works with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems.
• Develops, reviews and recommends approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
• Responsible for readiness, functioning and maintenance of all Hospital life safety systems (fire alarms, sprinkler systems, emergency generators, etc.).
• Supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Teamsters Union (Facilities Services).
• Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson.

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits
• tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager