Manager, Expense Reimbursement

University of Arkansas•Little Rock, AR

3d•Onsite

About The Position

The Manager, Travel & Expense Reimbursement works within the UAMS Travel Management group and oversees the Expense Reimbursement Coordinators in the centralized processing of employee business travel requests and reimbursements for the consolidated UAMS entity. The Expense Reimbursement Manager provides consulting services to travelers, travel processors and administrators on travel processes, procedures, policies, and regulations. This position monitors and reconciles monthly travel card payments and maintains proficiency in current prudent business practices and processes related to business travel in accordance with UAMS travel policy and state law.

Requirements

Bachelor's degree in applicable field of study plus 4 years of relevant experience or an associate’s degree in applicable field of study plus 6 years of relevant experience or a high school diploma or equivalent plus 8 years of relevant experience including 2 years in a lead or supervisory role.
Ability to interact positively with a wide variety of personalities.
Skilled in communication.
Basic knowledge of generally accepted business practices.
Ability to pay attention to detail.
Ability to work 40 hours per week and to travel as needed.
Position requires sitting a desk and using a computer and phone daily.
Persons must have proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Post high school education in business, travel industry or related field.
Working knowledge of basic accounting, general knowledge of travel or hospitality industry.
General knowledge of large-scale accounting software systems as a user, with working knowledge of Workday preferred.

Responsibilities

Handle all managerial matters of the Expense Coordinators that make up the Travel and Reimbursement team which includes but is not limited to staffing, training and development.
Work with department HR representative for time-keeping and other related actions.
Conduct team meetings
Provide input on performance and conduct one-on-one meetings with direct reports.
Reconcile all corporate card payments each month, using Workday to ensure payments are posted correctly.
Oversee the setup, termination, reconciliation and compliance of the credit card program.
Work closely with the procurement team to ensure user Procurement Card compliance.
Review UAMS employee travel reimbursement requests for compliance with state and UAMS policies, regulations and prudent business practices. Responsible for accurate and timely payment of such travel reimbursement requests.
Ensure the department maintains positive relationships with customers, vendors, rental companies and travel agencies. This includes but is not limited to providing training, developing support documentation and offering guidance for customers as needed.
Performs other duties as assigned.