Manager, Events

American Chemical Society•Washington, DC

12d•$90,000 - $100,000•Hybrid

About The Position

The mission of the ACS is to advance the broader chemistry enterprise and its practitioners for the benefit of Earth and its people. The strategic objectives of the Department of Meetings and Exposition Services reflect the responsiveness of the Division in fulfilling the vision, mission, and values of ACS and meeting the needs of the changing chemistry enterprise. This position reports to the Director of Events and is responsible for managing logistics for both global and domestic events. The Manager, Events, will oversee and facilitate all aspects of meeting planning: project management; logistical management; financial management; conduct location and venue RFPs, site selection, and site visits; create and manage vendor RFP process, negotiation, contracting, and vendor communication; coordinate and manage event registration creation (in conjunction with registration staff); coordinate marketing (in conjunction with marketing staff); provide housing management; provide onsite staffing and logistical management; and create detailed post-event reports. In addition, the position will provide operational support for the department including budgeting and creating/updating standard operating procedures as well as support volunteer leaders with strategic planning for the organization.

Requirements

Bachelor’s Degree (required); may have an advanced degree or equivalent experience
8+ Years of demonstrated meeting/event planning experience.
Extensive knowledge of hospitality industry, specific to conference planning and execution. Excellent knowledge of industry best practices, procedures, and principles.
Technical Proficiency: Proficient in the use of Asana, Microsoft Office Suite (particularly Word, Powerpoint, and Excel), Adobe Acrobat, Zoom and Teams.
Skills: Solid leadership, communication, and program management skills with the ability to successfully mobilize diverse resources and effectively manage complex projects simultaneously. Customer service focused, detail-oriented with the ability to manage multiple competing priorities. Proficient in multi-tasking, organizing, managing, and tracking multiple projects on schedule. Support volunteer leaders with strategic planning for the organization.
Possess critical thinking, analytical, and problem-solving skills. Excellent verbal, written, presentation, and interpersonal communication skills.
Demonstrate change champion attributes. Essential qualities include organizing, critical thinking, time management, strategic, collaborative, flexible, adaptable, and political approaches.
Ability to work nights and weekends for successful execution of events.
Ability to work extended days during events
Approximately 25% travel

Nice To Haves

3+ Years of demonstrated global meeting/event planning experience strongly preferred.
Certification: CMP, CMM, CEM, or other Meeting Industry certifications preferred.
Experience in an association environment is also a plus.

Responsibilities

Coordinate with the Director to develop and execute event strategies
Provide operational oversite and project management for departmental and organizational goals which includes creating and managing production timelines (work plans) and conducting planning meetings with clients and partners
Manage finances of projects including creating and managing meeting budgets and financial reports and tracking
Provide logistical management to include registration, housing, etc. preshow and onsite for events.
Manage RFPs, selection, and contract negotiations for sites and vendors in several areas including: general services contractors, audio visual, catering, mobile apps, printers, shipping, and other vendors as required. Act as main point of contact for all vendors to ensure work is completed
Coordinate with the marketing department to create, review, and send event marketing materials including emails, program books, ads, websites, and mobile apps
Review and update standard operating procedures for department
Perform other duties as assigned by management