Manager, Events

American Chemical Society•Washington, DC

4d•$90,000 - $100,000•Hybrid

About The Position

The Manager, Events is responsible for event logistics management and oversees all aspects of meeting planning, including project, logistical, and financial management; location and venue RFPs, site selection, and site visits; vendor RFPs, negotiation, contracting, and communication; coordination of event registration and marketing; housing management; onsite staffing and logistics; and detailed post-event reporting. The role also provides departmental operational support, including budgeting and the creation and updating of standard operating procedures, and supports volunteer leaders with organizational strategic planning. The role is based in the ACS Washington, DC office. ACS employees follow a hybrid schedule, working onsite two days per work week as determined by their functional area, with the remainder of the week open to remote work. The position involves approximately 25% travel and may require nights, weekends, and extended workdays during events.

Requirements

Bachelor’s degree; an advanced degree or equivalent experience may also be applicable.
At least 8 years of demonstrated meeting or event planning experience.
Extensive knowledge of the hospitality industry, particularly conference planning and execution, and excellent knowledge of industry best practices, procedures, and principles.
Proficiency with Asana, Microsoft Office Suite (particularly Word, SmartSheets, and Excel), Adobe Acrobat, Zoom, and databases.
Solid leadership, communication, and program management skills, including the ability to mobilize diverse resources and manage complex projects simultaneously.
Customer-service focus, attention to detail, and ability to manage competing priorities and multiple projects on schedule.
Critical-thinking, analytical, and problem-solving skills.
Excellent verbal, written, presentation, and interpersonal communication skills.
Ability to demonstrate change-champion attributes, including organization, critical thinking, time management, strategic thinking, collaboration, flexibility, adaptability, and political awareness.
Ability to work nights and weekends for event execution and to work extended days during events.
Ability to move about for many hours a day during events and lift 25 pounds.
Ability to travel approximately 25%.

Nice To Haves

CMP, CMM, CEM, or another meeting industry certification.
Experience in an association environment.
Experience planning events globally, outside the United States.

Responsibilities

Coordinate with department leaders to develop and execute event strategies.
Provide operational oversight and project management for departmental and organizational goals, including creating and managing production timelines and conducting planning meetings with clients and partners.
Manage project finances, including meeting budgets, financial reports, and financial tracking.
Manage event logistics before and onsite, including registration and housing.
Manage RFPs, site and vendor selection, and contract negotiations for venues and vendors, including general services contractors, audiovisual providers, caterers, mobile app providers, printers, shipping providers, and other vendors.
Serve as the main point of contact for vendors and ensure their work is completed.
Coordinate with marketing staff to create, review, and distribute event marketing materials, including emails, program books, advertisements, websites, and mobile apps.
Review and update departmental standard operating procedures.
Support volunteer leaders with strategic planning for the organization.
Perform other duties as assigned by management.