Manager, Course Inventory and Compliance
About The Position
This position maintains and oversees the institution’s official course inventory and curriculum database to ensure accuracy, consistency, and compliance with institutional policies. It involves creating and maintaining programs in the Student Information System, managing historical curriculum records, and reviewing curriculum proposals. The role also serves as a backup for online catalog updates, processes system checkers and reports related to course inventory and class schedules, and handles various petition forms. Additionally, it requires coordination with academic departments to ensure accurate class schedules and to resolve discrepancies in curriculum and course data, ensuring correct course coding, numbering, prerequisites, tags, credit hours, and learning modality designations. The Manager will also coordinate the lifecycle of course records and serve as the primary functional administrator for curriculum management and course inventory systems.
Requirements
- Associates degree
- Minimum of 3 years of experience in Records Office/Student Services.
- Knowledge of higher education curriculum processes, academic governance, and catalog management.
- Experience working with student information systems and curriculum management software.
- Strong analytical, organizational, and problem-solving skills.
- Ability to interpret academic policy and regulatory requirements.
- Advanced attention to detail and data accuracy.
- Strong written and verbal communication skills.
- Ability to collaborate effectively with faculty, staff, and administrators.
- Proficiency with spreadsheet, database, and reporting tools.
Responsibilities
- Maintains and oversees the institution’s official course inventory and curriculum database to ensure accuracy, consistency, and compliance with institutional policies.
- Creates/Maintains Programs in Student Information System.
- Maintains historical curriculum records and documentation in accordance with records retention policies.
- Review curriculum proposals for completeness, policy alignment, and data integrity before approval workflows.
- Serves as a backup for the online catalog updates.
- Processes all system checkers and reports as related to the areas of course inventory and class schedule, including cancelled class processing.
- Processes forms for: residency petitions, special withdrawal petitions, academic forgiveness petitions and re-admittance forms.
- Coordinates with Chairs and Deans of the College to ensure accurate class schedule for registration. This includes the schedule roll and necessary adjustments.
- Identify, troubleshoot, and resolve discrepancies in curriculum and course data.
- Ensures course coding, numbering, prerequisites, tags, credit hours, and learning modality designations are accurately reflected in student information system.
- Coordinates the creation, modification, inactivation, and archival of course records across academic departments.
- Serve as primary functional administrator for curriculum management and course inventory systems.
Benefits
- A competitive benefit package
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
Associate degree
