Manager, College of Medicine

University of Saskatchewan•Saskatoon, SK

7d•$71,089 - $117,592•Hybrid

About The Position

The Manager is a strategic partner for an assigned department in the College of Medicine. The Manager is a value-added partner, delivering effective service to the department with priorities driven by requests and requirements. The Manager provides financial and leadership support and works with department, college and provincial health authority leaders to develop and implement solutions that achieve the department and college’s province wide priorities and outcomes across the academic and clinical matrix of the department. Reporting to the Director, Finance and Operations, and under the direction of the Provincial Head, the Manager is responsible for providing strategic and administrative leadership for the department. This dual reporting role is responsible for all financial and administrative operations of the department that support the academic mission including IT, facilities, contracts/grants, financial and human resource management. As a member of the college's leadership team, the Manager participates in strategic planning and implementation of major goals and objectives, and serves as a resource regarding the province wide financial and administrative affairs of the college. The Manager provides supervision and directs the work of department staff in the financial, educational, administrative, and clinical areas. The Manager develops, monitors, and updates financial and administrative policies, procedures and processes, and recommends efficiencies to meet the department’s goals and objectives, while ensuring that all activities, processes, procedures, and policies are compliant with university and college policies and procedures. The Manager provides effective integrated financial strategies and initiatives that support the department’s unique objectives and operational requirements and is responsible for addressing complex financial matters, applying comprehensive financial management skills and offering exceptional client service, often during periods of change, high work volumes, and stringent deadlines. The Manager is required to provide timely and innovative responses to continuous shifts in policy and direction as the college and department adjust to ever-increasing demands on their resources. Through liaison activities and relationship building with university and provincial health authority administrative and ancillary departments, the Manager ensures the needs of the department are met. In providing various financial and administrative services, the Manager exercises discretion and professional judgment in maintaining confidential information, and applies sound practices with a consistent, proactive and collaborative approach. The work is high volume and complex and decisions ranging from the mundane to the critical are required on a routine basis. A high level of concentration is required for long-term planning and for dealing with multiple projects with competing priorities. Emerging and unpredictable events are to be dealt with in a time sensitive and timely manner. Difficult decisions are expected. The Manager demonstrates resiliency while working in an environment where there is ambiguity, continuous change and shifting priorities.

Requirements

A relevant university degree, preferably in Commerce, Business, Accounting or related field, along with a minimum of five (5) years of leadership experience with demonstrated excellence in leading people and of senior budget and finance management of a complex and diverse fund source organization such as a health care or post-secondary education environment.
Past experience working in a matrix reporting environment.
Proven ability to build relationships and work collaboratively with team members from different areas of expertise, and with senior administrators and leaders across a variety of organizations and partners.
Knowledge of accounting procedures and protocols, budget administration and financial forecasting, analysis and reporting.
Established capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills, displays good judgement.
Demonstrated ability to act with autonomy and discretion on matters within scope of authority, exercising a high degree of initiative and judgment on a wide range of issues.
Demonstrated resiliency working in an environment of continuous change, shifting priorities and resources.
The ability to influence outcomes and provide guidance to business decisions, and excellent analytical skills and problem solving skills.
Must possess knowledge and understanding of issues (including cultural, socio-economic and other factors) affecting Aboriginal peoples; and an awareness that Aboriginal engagement is a strategic priority at the University of Saskatchewan.
Must have experience working in and promoting a diverse and inclusive environment.
Commitment to building a high-trust, professional community.
An equivalent combination of education and related experience may be considered.
Proficient computer skills, including Microsoft Office applications and a high level of attention to detail are required.
Exceptional project and resource management skills with the ability to develop, monitor and evaluate multiple projects with multiple deliverables and deadlines.
Ability to plan, organize and lead the implementation of plans and processes.
Excellent written and oral communication, presentation and negotiation skills.
Strong interpersonal skills and the proven ability to provide leadership to a team and to work in a team environment.
High comfort and tolerance to manage stress and role demands.

Nice To Haves

Awareness of issues facing higher education, medical schools and experience with physician engagement is an asset.

Responsibilities

Works with the Director, Finance and Operations and the Provincial Head to identify, develop and implement operational business plans, monitor key metrics and assist in the decision making of the department/college
Participates in departmental strategic planning ensuring that developed goals align with the university and college goals and contribute towards revenue enhancement, cost containment, maximizing academic performance and clinical service and research productivity
Orients direct reports to the department/college/university, its programs and services, its staff, the finance/IT/administration, education and clinical areas, and to their position
Provides leadership and supervision to all support staff in the department, including educational program support staff; responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action & dismissals
Plans, develops and implements strategies on employee learning, job training, professional development, performance and recognition, team building and succession planning
Manages timely support staff performance appraisals; responsible for leave administration; tracks absences and authorizes vacation schedule and other leaves
Ability to initiate, implement and support new or modified approaches, practices and processes in the department and college
Maintain a thorough understanding of accreditation standards to ensure adherence in all day to day work and keep current with practices and issues
Assist department/college in acquiring and utilizing information technology hardware and software that will provide maximum benefits in delivery of academic programs, research, scholarly work and clinical service
Plans for renovation, relocation and other activities related to physical facilities for the department
Under direction of the Provincial Head, and working collaboratively with the provincial health authority, provides support for the recruitment, onboarding and orientation, evaluation and performance management of faculty. This process includes assisting with the identification, development, implementation, management and evaluation of Provincial Academic Clinical Funding Plans (P-ACFPs) and other contractual and employment arrangements within the department and college
Verify all university, college and department policies are carried out in a timely, efficient and effective manner in regards to faculty collegial processes including annual evaluations, salary reviews and promotion and tenure activities
Develops and manages all aspects of departmental budget including preparation, submission, maintenance and reporting
Responsible for overseeing financial and statistical performance against budget targets
Presents and conveys accurate information and data to ensure financially viable and sustainable decision-making and problem-solving
Provides a wide variety of monthly/quarterly/year end and ad hoc reporting and financial analysis to enable timely and effective decision making within the department and college
Develops solutions to improve current business processes and make them more efficient
Establishes and maintains effective internal controls, policies and procedures for finance, human resources, IT and infrastructure to ensure that the department’s day-to-day operational activities are efficient and effective and are in-line with approved strategic initiatives and budgetary allocations
Identifies and seizes opportunities to improve fiscal and operational performance of the department by continually analyzing the change process and making necessary adjustments to maximize effectiveness
Establishes and maintains strong working relationships with all key stakeholders, including leaders from assigned departments, central office colleagues, educational program leaders, Vice, Associate and Assistant Dean and external partners, including the provincial health authority, to facilitate joint initiatives, initiate proactive improvement, address emerging challenges and promote appropriate and effective integration of operations
Builds a management culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability