Manager, Clinical Logistics Vendors

Kite Pharma•El Segundo, CA

1d•$123,930 - $160,380

About The Position

The Manager of Clinical Logistics Vendors works closely with Sourcing & Procurement, SQM, GTC, and GSC in support of vendor selection, issue resolution, and ongoing performance management through business reviews. The role manages and reconciles purchase orders in alignment with forecasts and negotiated rates. They provide oversight of outsourced drug supply activities, ensuring control of procurement, inventory, and distribution. They also regularly report out to stakeholders to ensure visibility to vendor performance, costs, and drug supply.

Requirements

Bachelor's Degree and Six Years' Experience OR Masters' Degree and Four Years' Experience
Experience in clinical logistics, clinical operations, or clinical supply chain within the biopharmaceutical industry.
Experience managing and engaging 3PLs and suppliers in RFI/RFPs, QBRs, SBRs, SCAR management, MSA, COP, and WO execution
Strong understanding of end-to-end clinical trial operations, including patient-specific logistics, global trial execution, and their impact on systems and operations.
Experience with ERP systems (EBS, SAP, etc.)
Experience with clinical trial tools and systems (CTMS, EDC, eTMF, IRT, IXRS, etc.)
Experience with DCS and QMS systems (Veeva, Agile, etc.)
Knowledge of GCP, GMP, GxP, ICH principles and regulatory requirements.
Excellent communication, collaboration, and stakeholder management skills.
Ability to influence and collaborate across multiple functions and vendors.
Ability to manage complexity and multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office, SharePoint, Smartsheet, Salesforce, ThoughtSpot, Spotfire, and other business systems

Nice To Haves

Bachelor’s degree in Life Sciences, Supply Chain, Business, or related field preferred

Responsibilities

Engages clinical logistics vendors for services such as 3rd party logistics (3PL), cryopreservation, cold chain shipper supply, and drug sourcing
Works with Sourcing & Procurement and SQM to address vendor performance
Regularly participates in vendor quarterly business reviews to address business needs and performance
Participates in vendor strategic business reviews to address business needs and performance as needed
Works with Sourcing & Procurement, and GSC on vendor MSAs and COPs
Tracks adherence to MSAs and COPs
Addresses deviations from vendor agreements alongside Sourcing & Procurement
Participates in SQM triage of potential supplier corrective action request (SCAR) when issues occur
Ensures appropriate follow-up, issue resolution, investigation, RCA, and corrective actions are carried out in concert with SQM
Participates in RFI/RFP vendor identification, selection, and onboarding in concert with Sourcing & Procurement, SQM, GSC, clinical logistics management, and other cross-functional stakeholders
Facilitates 3PL lane assessment requests in concert with the clinical logistics cell journey manager
Works with R&D Finance to create and maintain POs for vendor expenses
Works with GSC as needed to create GMP Pos for supplies received by GMP facilities
Works with Clinical Logistics Demand Planning to obtain clinical trial forecast and apportion PO funds accordingly
Reconciles PO costs against Sourcing & Procurement negotiated supply and services rate cards
Ensures issuance of credits when cost reconciliation does not match agreed upon rates
Provides oversight of vendors executing drug procurement services, including comparator drug procurement, storage, labeling, labeling translation, kitting, staging and shipment of materials
Monitors drug supply with each vendor
Works with the clinical logistics cell journey manager to monitor and manage real-time clinical trial comparator drug use
Owns and maintains SOPs for vendor management
Owns internal training material for vendor management
Tracks and provides visibility of vendor costs and drug supply to clinical logistics management and department stakeholders via report and dashboard creation and maintenance
Travel required for QBRs, SBRs, and vendor stakeholder engagement