Manager: Buildings & Grounds - Facilities Planning & Management Department (2026-27)

Oakland Unified School District•Oakland, CA

1d•Onsite

About The Position

Under minimal supervision, the Manager of Buildings and Grounds supervises and coordinates buildings and grounds programs and activities, including grounds maintenance and building maintenance; coordinates assigned activities with each school site and the District Office; maintains and inspects various District sites to assure safe, orderly and clean grounds for students, staff and the public. This role exercises direct supervision over buildings and grounds and assigned department staff. The incumbent may perform any combination of the essential functions shown, which are intended to accurately reflect the principal job elements.

Requirements

Methods, materials and equipment used in the building and maintenance trades including HVAC, plumbing, carpentry, painting, glazing, electrical, locksmithing and grounds keeping
Building and construction practices and laws governing the construction, maintenance and repair of schools and public buildings
Appropriate safety precautions and procedures
Proper methods of storing equipment, materials and supplies
Civil engineering and maintenance techniques
Administration and management control methods
Planning techniques
The methods, materials, and equipment used in the various building and ground maintenance specialties
Building construction and maintenance practices and the laws governing construction and repair of public school buildings
Grounds maintenance practices
Building code regulations and compliance
Health and safety regulations
Environmental and hazardous material handling, waste and disposal
District, union, state and federal personnel regulations and procedures
District administrative procedures
State construction and building codes
Planning, organization and coordination needed for assigned program
Diverse academic, socio-economic, cultural, ethnic, and disability backgrounds of District students
Correct English usage, grammar, spelling, and punctuation
Computer software, hardware, and related technology
Oral and written communication skills
Prepare rough sketches and estimates of materials and labor
Plan, lay out, schedule, prioritize and schedule work
Develop management control systems
Develop and implement programs to improve organizational effectiveness and efficiency
Communicate effectively
Document results of projects and investigations
Read, interpret, and work from drawings and blueprints
Estimate materials and labor costs
Layout, schedule, direct, and control a diversified maintenance work program
Supervise, train and evaluate personnel
Maintain detailed records and prepare reports
Develop and monitor budgets
Produce and interpret spreadsheets
Meet deadlines with severe time constraints
Establish and maintain effective relationships with others
Work independently and with little supervision
Operate personal computer, related software, and other office equipment
Bachelor Degree or its equivalency required (2 years of similar and relevant work level experience = 1 year of college) in engineering, construction field or related field. A combination of experience and education may be used to meet the Bachelor Degree requirement; however, the work experience years used to qualify for the Bachelor Degree requirement cannot be used to meet the work requirement.
Five (5) years increasingly responsible experience in the maintenance of buildings and grounds
Valid California Driver’s License, if applicable

Nice To Haves

Operate Microsoft Word & Excel, Facility Maintenance Management software, and CAD applications desirable.

Responsibilities

Plans, assigns, schedules, inspects, and supervises a wide variety of skilled and semi-skilled work in the daily upkeep and repair of District facilities to provide a safe and appropriate environment for students and staff; develop and implement programs for preventive maintenance.
Provide technical expertise, information and assistance to immediate supervisor regarding grounds keeping and building repairs and maintenance; assist in the formulation and development of policies, procedures and programs to ensure an economical, safe and efficient work environment; advise immediate supervisor of unusual trends or problems and recommend appropriate corrective action.
Comply with state requirements involving reporting and monitoring of state run programs; enforce and comply with District, state and federal policies and regulations on all activities.
Work with school site administrators and central office staff to coordinate building maintenance and grounds activities.
Implement long- and short-term plans and activities; administer maintenance programs for the District; provide emergency call-out repair services.
Monitor and evaluate the efficiency and effectiveness of the Buildings and Grounds Department’s performance; develop a system to ensure quality control and that all work orders are followed through to completion.
Plan, direct, coordinate, and review the work plan for buildings and grounds; assign work activities, projects and programs to District personnel and contractors; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
Provide coordination and communication for buildings and grounds projects at each school site, District offices, and outside agencies; negotiate and resolve sensitive and controversial issues.
Conduct a variety of organizational studies, investigations, and operational studies based in part on new developments and regulations in building and grounds maintenance; recommend modifications to maintenance and grounds programs, policies, and procedures as appropriate.
Work in conjunction with site administrators to develop an annual maintenance plan for each site.
Maintain knowledge of OSHA rules and regulations and other regulatory agencies, and assist in the assurances of compliance with those rules.
Assist in budget development, review budgetary and financial data, monitor expenditures with established guidelines.
Develop and maintain a variety of narrative and statistical reports, records and files.
Monitor and approve time records of all staff and approve all overtime using established procedures and budgets.
Resolve employee complaints and problem presented by union representatives.
Respond to after-hours emergency calls and performs after-hours stand-by duty as needed.
Train and supervise the performance of assigned personnel; recommend, coordinate and arrange for training of subordinates; interview, select and evaluate employees, and recommend transfers, reassignment, termination and disciplinary actions; review recommendations for employee transfer and promotion; counsel employees regarding performance and attendance problems.
Attend and conduct in-service meetings and staff meetings as required.
Provide cross-training to staff.
Perform related duties as assigned.