Coordinator: Buildings & Grounds - Buildings & Grounds Department (2026-27)

Oakland Unified School District•Oakland, CA

1d•Onsite

About The Position

Assist the immediate supervisor to coordinate and provide work direction for day-to-day operations of Buildings and Grounds to ensure all school sites and facilities are properly maintained.

Requirements

Any combination of education, training and/or experience equivalent to: a Bachelor’s degree and four years of building maintenance supervisory experience.
Valid California Driver’s License
Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance
Applicable laws, codes, regulations, policies, and procedures governing workscope
Methods to interpret, apply, and explain rules, regulations, policies, and procedures
Safety and Health Protection on the job (OSHA Regulations)
Regulations for hazardous material storage, handling, and disposal
Safe methods for using equipment and materials governing workscope
Principles of supervision and evaluation
Computer software, hardware, and related technology
Interpret, apply, and explain rules, regulations, polices, and procedures related to workscope
Maintain current knowledge of applicable laws, codes, regulations, policies, procedures and District regulations related to workscope
Prepare comprehensive, narrative, and statistical reports
Plan, organize, and coordinate assigned programs
Analyze situations accurately and adopt effective courses of action
Communicate effectively in English orally and in writing
Make mathematical calculations
Communicate effectively using tact, patience, and courtesy
Meet schedules and timelines
Work independently
Establish and maintain effective working relationship among District staff and contractors
Prepare and deliver clear and concise presentations to a variety of audiences
Supervise, coach, and evaluate assigned staff
Operate personal computer, related software, and other office equipment
Cross-train department personnel

Responsibilities

Coordinate, develop, and implement day-to-day work schedules to ensure timely delivery of buildings and grounds services; monitor, analyze and modify activities in response to project progress; inspect completed projects for accuracy, completeness and compliance with established plans, standards, requirements and specifications; assure employee understanding of established requirements.
Coordinate activities to assure District facilities are cleaned and maintained in a safe and orderly condition, identify sites with maintenance concerns; schedule and direct preventative maintenance functions; develop, update and implement the long-term deferred maintenance plan; coordinate and participate in the response to emergency custodial and maintenance needs.
Investigate and respond to all buildings and grounds-related Williams and Level I Complaints.
Collaborate and coordinate with other District departments to identify maintenance and repair projects.
Coordinate and complete a variety of reports to ensure District’s compliance with federal, state, and District mandates.
Prepare, process, and evaluate bid specifications and contracts; receive bids, evaluate and record bids, and verify vendor compliance with requirements and restrictions.
Assist in the coordination of capital improvement projects with the Facilities Planning and Management department.
Serve as District liaison with various agencies to promote organizational teamwork, collaborative problem solving, and customer service.
Extract statistical data from District systems and compute statistical data for Federal, State and District reports and special projects.
Prepare comprehensive reports and presentations for immediate supervisor and Executive Management Team using a variety of technology and programs.
Direct and participate in the preparation and maintenance of a variety of records and reports related to projects, safety, personnel, budgets, deferred maintenance, repairs and assigned activities.
Communicate with personnel, District administrators, outside organizations and community members to exchange information, coordinate activities and resolve maintenance issues and concerns in a timely manner.
Work with District employees, architecture and engineering employees, and outside contractors for the purpose of implementing and/or maintaining services and programs.
Coordinate hazardous waste removal programs and activities for the District.
Coordinate, supervise, and evaluate the performance and duties of assigned staff.
Resolve issues and questions in the absence of the immediate supervisor.
Assist Health and Safety Manager with the coordination of hazardous waste removal programs and activities for the District.
Maintain a positive, helpful, constructive attitude and working relationship with the department supervisor and departmental employees, other District employees, the Board of Education, parents and the community.
Develop and conduct in-service training programs and staff development for maintenance and grounds keeping personnel.
Perform related duties as assigned.