Manager, Building Operations, Energy & Sustainability

Harvard University • Cambridge, MA

8d • Hybrid

About The Position

The Faculty of Arts and Sciences (FAS) is Harvard’s largest school, comprising a diverse portfolio of research laboratories, libraries, residential and athletic facilities, offices, classrooms, museums, and other specialized facilities. The FAS facilities portfolio includes more than 250 buildings and approximately 10 million square feet. The Manager, Building Operations, Energy & Sustainability, is an integral member of the FAS Office of Physical Resources and Planning (OPRP) and Office for Sustainability (OFS) teams. Within the FAS Infrastructure and Sustainability (I&S) team, the position supports energy efficiency and decarbonization through portfolio-level energy management, recommending building-performance priorities and strategy for the FAS building portfolio, and identifying corrective actions to optimize building performance. Reporting to the Associate Director of Building Mechanical Systems and the Director of OFS, the Manager is responsible for regular monitoring, and reporting portfolio energy performance and utility forecasting, identifying and coordinating investigation of energy anomalies, recommending building-performance priorities, and evaluating the results of the I&S team’s operational and sustainability initiatives. The role works closely with the I&S team as well as Facilities Operations, Building Managers, project managers, Energy & Utilities, OFS, consultants, and service providers to improve building operation and energy performance, and support decarbonization goals.

Requirements

• Bachelor’s degree in engineering, energy management, facilities management, building science, environmental studies, or a related field, or an equivalent combination of education and experience.
• Minimum of seven years experience in building energy management, facilities operations, building performance, commissioning, energy efficiency, or decarbonization across a complex building portfolio.
• Demonstrated experience analyzing energy and building-performance data, identifying performance issues, developing forecasts, and translating findings into operational priorities and corrective action.
• Strong analytical, project-management, organizational, collaboration, communication, and presentation skills.
• Proficiency with Energy and Utility Management software, Microsoft Office applications and the ability to learn Harvard systems and web-based software are required.

Nice To Haves

• Experience in higher education, research laboratory, or other complex institutional facilities.
• Working knowledge of mechanical building systems, building automation systems, commissioning, retro-commissioning, and drivers of energy use in buildings.
• Experience with energy benchmarking, measurement and verification, utility data systems, i.e. EnergyCAP, dashboards, energy and utility budget forecasting, and variance analysis.
• Familiarity with utility-incentive programs, grants, rebates, or other energy-funding mechanisms and their role in project planning.
• Knowledge of state energy codes, local climate regulations, ASHRAE standards, and building-decarbonization strategies.
• Demonstrated ability to communicate technical and analytical information to operational staff, project teams, and senior leaders.
• Experience with relevant facilities, energy, project-management, reporting, or data-visualization systems is preferred.

Responsibilities

• Leads portfolio-level energy management for FAS, including monitoring electricity, steam, chilled water, natural gas, and other relevant energy and utility data. EnergyCAP is the energy and utility software system primarily used.
• Identifies trends and building-level energy anomalies (i.e. unusual consumption) and coordinates timely investigation within the I&S team, Building Manager(s), and other FAS and/or University stakeholders as required to resolve the anomaly.
• Based on analysis, identifies within the I&S team when buildings or systems require additional technical analysis, recommissioning, and/or maintenance intervention.
• Responsible for implementing a structured process for documenting anomalies, assigning follow-up actions, tracking resolution, and verifying performance after corrective measures are implemented.
• Develops and maintains energy-performance dashboards, reports, key performance indicators, and management tools.
• Prepares quarterly energy-consumption forecasts and variance analyses to inform utility budgets using relevant influences such as historical performance, weather, occupancy, operating changes, and/or other relevant assumptions. Works with the I&S and OPRP Finance team to develop and update/revise utility budgets throughout the fiscal year.
• Develops presentation and communications of case study projects/programs, portfolio energy performance annually, emerging risks, and opportunities to a range of audiences including FAS and OFS leadership.
• Supports the Manager, Facility Systems & Sustainability in the management of the mechanical-equipment data within the FAS computerized maintenance management system (CMMS), for example preventive-maintenance (PM) schedules, task requirements for mechanical equipment and mechanical-equipment data entry.
• Works with the Director of Infrastructure and Sustainability to identify and prioritize building-performance opportunities for the I&S team across the FAS portfolio. The Manager uses multiple existing building data systems, e.g. energy, asset-condition, computerized maintenance management system (CMMS), planning and project information and brings the data together for analysis and prioritization for the I&S team.
• Recommends I&S team portfolio priorities and performance objectives for energy-efficiency, electrification, emissions-reduction, and decarbonization initiatives.
• Supports the Director of Infrastructure and Sustainability by providing analytical and operational input to coordinate infrastructure renewal and energy efficiency and decarbonization priorities into FAS campus planning, capital and operational planning and projects through an established FAS Strategic Planning group.
• Partners with the Associate Director of Building Mechanical Systems and Manager, Facility Systems to define the appropriate technical response to identified performance issues, recommend and implement corrective actions, understanding system constraints, risks, and opportunities.
• Manages FAS and University stakeholders and/or external vendors to implement corrective actions.
• Identifies recurring portfolio-wide issues that impact energy and/or operational performance and recommends changes to operating practices, standards, maintenance strategies, or investment priorities.
• Where required, works with the I&S team to translate approved priorities into defined projects and programs with clear scope, schedule, responsibilities, funding strategy, and performance measures.
• Works with I&S leadership to develop identified building-performance opportunities into recommendations for projects or programs, including the operational need, expected performance outcome, preliminary scope, priority, and potential funding considerations.
• Once approved, coordinates with appropriate team(s) for implementation.
• Evaluates post-implementation performance and identifies additional corrective action when results do not meet established expectations.
• For relevant projects, reviews project plans, specifications, submittals, control sequences, and related technical documentation for consistency with FAS operational requirements and building-system standards.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Manager