Manager, Budget & Finance for Facilities Management

Towson University•Towson, MD

About The Position

Responsible for the oversight and reconciliation of departmental operating budgets. This includes all expenses related to both stateside and auxiliary budgets, as well as Renewal & Replacement operating funds. Reviews P-card transactions to ensure that transactions are charged appropriately and are in compliance with procurement policy. Provides review and approval as Cost Center Manager for invoices and requisitions through STRATUS. Runs reports to show overages and spending trends. Provides forecasting information to Divisional Budget Officer. Responsible for reconciling budget over expenditures. Responsible for the departmental plant funds and related project accounting activities. Attends scheduled plant fund meetings and meets with project managers to review, reconcile, and close out of plant funded projects. Directs budget reviews with department directors, managers, and the Associate Vice Presidents for Operations, Maintenance & Energy and Planning Design & Construction. Makes recommendations regarding expenditures to those responsible for departmental accounts. Meets quarterly with managers to review variances and spending patterns. Responds and fields questions from the Budget Office regarding departmental accounts and activities. Provides supervision to financial support staff. Ensures chargebacks and journal entries are appropriately executed, and records are properly maintained within the work order system. This includes Building Trades, Renovation Services and Central inventory. Serves as the liaison between OME, PDC and the University’s insurance administrator to report, review and reconcile insurance claims within the department. May include FEMA/MEMA claims related to emergency response or inclement weather. Reviews and approves departmental overtime charges and reallocates expenses to appropriate departments on a bi-weekly basis. Coordinates and prepares reports as required, to include annual green purchasing and greenhouse gas emissions report. Develops, prepares, and reports Assessment measures for the Department as requested. This includes reviewing current measures, developing new measures, and addressing areas for improvement. Coordinates preparation and submission of the annual operating budget. Reviews service contracts to project sufficient budget appropriations and adjustments as needed each fiscal year. Tracks service contract renewals.

Requirements

Bachelor's Degree required.
Five years of related work experience.
Thorough understanding of a cloud based financial system.
Thorough understanding of a purchasing system.
Ability to address various budget issues.
Ability to communicate clearly both verbally and in writing.
Strong accounting background.
Attention to detail is critical.
Strong leadership skills.
Ability to think strategically for long-term budget planning.

Nice To Haves

Bachelor’s degree in Business, Accounting or related field preferred.
Two years of supervisory experience.
Experience in a Facilities Management or Higher Education environment.

Responsibilities

Oversight and reconciliation of departmental operating budgets, including stateside, auxiliary, and Renewal & Replacement operating funds.
Review P-card transactions for appropriate charging and compliance with procurement policy.
Provide review and approval as Cost Center Manager for invoices and requisitions through STRATUS.
Run reports to show overages and spending trends.
Provide forecasting information to the Divisional Budget Officer.
Reconcile budget over expenditures.
Manage departmental plant funds and related project accounting activities, including attending meetings and working with project managers to reconcile and close out projects.
Direct budget reviews with department directors, managers, and Associate Vice Presidents.
Make recommendations regarding expenditures.
Meet quarterly with managers to review variances and spending patterns.
Respond to questions from the Budget Office regarding departmental accounts and activities.
Supervise financial support staff, ensuring chargebacks and journal entries are executed correctly and records are maintained.
Serve as liaison between OME, PDC, and the University’s insurance administrator for insurance claims.
Review and approve departmental overtime charges and reallocate expenses.
Coordinate and prepare reports, including annual green purchasing and greenhouse gas emissions reports.
Develop, prepare, and report Assessment measures for the Department.
Coordinate preparation and submission of the annual operating budget.
Review service contracts to project budget appropriations and adjustments.
Track service contract renewals.