Manager (Budget And Operations)

Los Angeles County Development Authority•Alhambra, CA

About The Position

The Los Angeles County Development Authority (LACDA) is an independent agency within the County family, created in 1982. Its housing and community development programs serve unincorporated areas of Los Angeles County and participating incorporated cities, with funding primarily from federal grants. The Office of Finance and Budget prepares and administers the agency’s budget and Annual Comprehensive Financial Report, provides financial information to stakeholders, and implements best practices in financial management and reporting. Under general direction, the Manager oversees development and implementation of the Agency’s operating and capital budgets. The role leads budget development and preparation of preliminary and final budget documents; monitors budget, position, and grant performance; reviews cost-allocation plans, indirect-cost rate submissions, and quarterly financial results; prepares fiscal-year forecasts and high-level revenue and expenditure variance analyses; and reviews requisitions, agreements, and contracts for budget capacity. The Manager also supports special budget appropriations, oversees monthly budget-report distribution, evaluates the financial impact of agenda items, and prepares and presents reports and correspondence to boards, committees, and other stakeholder groups. The Manager works with executives and operating-division leaders to assess spending trends and provide budget-management guidance and training. The position directly supervises four professionals and provides guidance to analysts across seven divisions. The ideal candidate brings substantial hands-on experience in budget development, grant management, cost-allocation planning, financial reporting and analysis, process improvement, and collaboration with senior leadership, along with strong analytical, communication, presentation, and teamwork skills and advanced proficiency in Excel and PowerPoint. The position also performs broad departmental management duties, including overseeing operations and service delivery; developing goals, policies, procedures, and budgets; improving program and administrative effectiveness; supervising staff; managing contracts and grant-funded programs; preparing and presenting reports; coordinating with internal and external stakeholders; and ensuring compliance with applicable regulations and safety requirements. This is primarily a sedentary office position in a standard office environment with moderate noise, controlled temperature, and no direct exposure to hazardous physical substances. The role requires use of standard office equipment and a computer, and operation of a motor vehicle to visit Authority sites. Occasional bending, stooping, kneeling, reaching, pushing, and pulling may be required, as well as lifting, carrying, pushing, or pulling objects up to 10 pounds. Employees may interact with upset staff or public and private representatives.

Requirements

Equivalent to a bachelor’s degree from an accredited college or university, with major coursework in business or public administration, sociology, finance, urban planning, accounting, or another field related to the assigned area; additional experience may substitute for required education on a year-for-year basis.
Six years of increasingly responsible professional experience administering comprehensive programs and services in governmental financial management and budgeting.
Three years of supervisory experience.
Knowledge of administrative principles and practices, including goal setting, program development, implementation, evaluation, and project management.
Knowledge of budget development and administration, employee supervision, leadership, contract administration, grants, and public and business administration.
Knowledge of applicable federal, state, and local laws, regulations, policies, industry standards, grant requirements, financial analysis, and reporting methods.
Ability to plan, organize, oversee, and manage staff and operations; develop and administer complex budgets; and allocate limited resources cost-effectively.
Ability to interpret and ensure compliance with applicable laws, regulations, policies, and procedures.
Ability to analyze, interpret, summarize, and present administrative, technical, and financial information effectively.
Ability to conduct meetings and presentations and prepare clear, concise reports, correspondence, policies, and procedures.
Ability to manage projects, coordinate with internal and external stakeholders, handle confidential information, and meet critical deadlines.
Ability to use relevant computer systems, software applications, and modern business equipment effectively.
Ability to communicate clearly in writing and orally and establish effective working relationships.
Possession of a valid California Driver’s License to be maintained throughout employment, or the ability to use an alternative method of transportation when needed to carry out job-related essential functions; some positions may require this.
All required experience must be paid.
Successful candidates must complete satisfactory reference checks, a post-offer medical examination, criminal background check, and driving record check; proof of authorization to work in the United States is required at hire.

Nice To Haves

Direct experience in financial analysis, budgeting, fund accounting, reporting, and budget presentations.
Experience interpreting and applying Uniform Guidance requirements and governmental finance policies, accounting practices, financial systems, and regulatory requirements.
Experience developing and managing funding agreements.
Experience with Microsoft Office applications, especially strong Excel and PowerPoint skills.
Experience leading process improvement and automation initiatives, including root-cause analysis, and using AI tools to improve process efficiency.
Experience performing data analysis, preparing reports, and developing financial strategies.
Experience managing a range of funding sources and developing and implementing cost-allocation plans.

Responsibilities

Oversee development and implementation of the Agency’s operating and capital budgets, including leading budget development and preparing preliminary and final budget documents.
Monitor budget, position, and grant performance; review cost-allocation plans, indirect-cost rate submissions, and quarterly financial results.
Prepare current fiscal-year forecasts and conduct high-level revenue and expenditure variance analyses.
Review and approve requisitions, agreements, and contracts to ensure sufficient budget capacity.
Assist departments with special budget appropriations and oversee distribution of monthly budget reports.
Evaluate the financial impact of agenda items and prepare and present reports, documents, and correspondence to boards, committees, and stakeholders.
Collaborate with executives and operating-division directors and managers to assess spending trends and provide budget-management guidance and training.
Directly supervise four professionals and provide guidance to analysts across seven divisions.
Plan, manage, and oversee departmental functions, operations, and service delivery, ensuring compliance with applicable policies, procedures, and regulations.
Participate in developing departmental goals, objectives, policies, priorities, staffing recommendations, and procedures.
Participate in departmental budget development and administration and ensure compliance with budgeted funding.
Develop and standardize procedures to improve and monitor program and service efficiency and effectiveness; assess workloads and systems and recommend improvements.
Participate in staff selection, training, motivation, evaluation, and corrective or disciplinary processes.
Develop and manage requests for proposals; prepare scopes of work and specifications; evaluate proposals; recommend awards; negotiate contracts; and administer contracts.
Interpret regulations and develop and implement grant-funded programs and projects consistent with grantor requirements and applicable regulations; prepare quarterly and annual program reports.
Develop and oversee marketing, advertising, content, and outreach for assigned departments and programs in collaboration with community groups and the public.
Prepare policy guidelines and training materials and establish guidance for staff plans, reports, and procedures.
Manage and provide technical support through all phases of assigned projects, including planning, design, implementation, and close-out.
Conduct organizational and operational studies and investigations and recommend program, policy, or procedural changes.
Serve as a liaison with Authority divisions, departments, outside agencies, community organizations, and other stakeholders; provide staff support to commissions, committees, and task forces as needed.
Monitor regulatory and technological changes and implement approved policy and procedural changes.
Respond to sensitive problems, complaints, and inquiries; investigate issues, report findings, and take corrective action as needed.
Direct the establishment and maintenance of department files and ensure staff compliance with safety rules and protocols.
Perform other related duties as assigned.