Manager Assistant - Marquee Park Place

Action Property Management•Irvine, CA

6d•Onsite

About The Position

The Manager Assistant supports the assigned Manager in overseeing the day to day operations of the association and serves as a key liaison for community information and resident services. This role also assists in supervising onsite staff and ensures efficient administrative support across departments. Action seeks a full-time Manager Assistant to support the on-site team at our luxury association, Marquee Park Place, located in Irvine, California.

Requirements

High school diploma or equivalent.
Minimum of 2 years of office experience.
Excellent organizational, communication, and multitasking skills.
Strong judgement, professionalism and customer service focus.
Demonstrates confidentiality and diplomacy when handling challenging situations.
Must be flexible and willing to work occasional overtime when needed.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software.

Nice To Haves

College degree in business, real estate, or a relevant field is preferred.
Property management, hotel, or related industry experience preferred.

Responsibilities

Provide administrative support including correspondence, scheduling, and meeting preparation
Draft and distribute agendas, notices, reports, and meeting minutes
Maintain vendor records, insurance documents, contracts, calendars, and websites
Coordinate and support Architectural Review Committee meetings and inspections
Assist with member services, respond to resident concerns, and issue access devices
Assist management with supervising, scheduling, and training front desk staff
Process accounts receivable, verify invoices, and prepare monthly delinquency reports
Conduct common area inspections and generate work orders
Serve as Manager on Duty in the Manager’s absence
Perform other duties as assigned