Manager - Assets

Medical University of South Carolina•Remote- South Carolina, SC

7d•Onsite

About The Position

The Assets Manager position will report directly to the Assets Director. This manager will oversee Inventory, Prepaid accounts, third party receivables, external funding, grants, intercompany activity and Non-Patient AR. The role involves reviewing monthly adjustments to inventory, determining reasons for fluctuations, coordinating inventory cycle counts, and understanding inventory valuations and models. It also includes reviewing reconciliations and maintenance of non-patient accounts receivable, managing records for external funding, and assisting with annual audits. The position requires analysis of intercompany receivable and payable accounts, investments in joint ventures and partnerships, and reconciliation of various financial accounts. The manager will also review the team's monthly recording and analysis of prepaid accounts, including those related to payroll, leases, insurance, and other agreements.

Requirements

A bachelor’s degree in accounting or business with an accounting emphasis.
Four (4) years of accounting and/or audit experience required.

Nice To Haves

MBA or MHA a plus.
CPA and CHFP preferred.

Responsibilities

Review monthly adjustments to inventory to the general ledger, including regular communication with Supply Chain and Pharmacy and understanding of various inventory locations.
Determine reasons for fluctuations in inventory and coordinate interim inventory cycle counts.
Be involved in changes to inventory valuations, if applicable, as well as changes in inventory models.
Understand the types of inventory and the process of procuring and receiving product.
Review reconciliations and maintenance of non-patient accounts receivable, including activity related to appropriations, funds from the Graduate Medical Education (GME) department, private/federal/state grants and other external funding.
Prepare separate schedules to show detailed analysis such as aging of receivable and associated cost centers and contractual agreements, if applicable.
Maintain records for all external funding for the organization, including federal or state appropriations, grants and other funding outside of patient service revenue.
Work closely with Cash to determine cash balances and net position of individual funding sources.
Assist with other consultants or contractors on insurance proceeds or special requests for funding (i.e. stimulus funding).
Assist with the annual single audit and collaboration with external auditors.
Communicate and provide adequate support and documentation substantiating how funds were spent to maintain compliance with the stipulations associated with the funding.
Work closely with third party payors and the Payor Relations department, including recording of cost settlements, Tricare, Medicare and Medicaid settlements and/or rebases and maintain up-to-date receivable or payable balances.
Perform analysis on intercompany receivable and payable accounts with joint ventures and partnerships, including regular (at least monthly) communication with these entities, as well as a thorough understanding of the legal documents associated with these arrangements.
Perform analysis on investments in joint ventures and partnerships.
Maintain an organized record of legal files associated with joint ventures and partnerships to support related activity, including lease agreements, shared services, and other funding arrangements.
Quickly identify reconciling items with a plan for action.
Perform monthly reconciliation and regular contact with other departments and accountants to ensure balances are maintained and resolved.
Summarize and organize workpapers on a consolidated basis as well as by market and/or facility, if necessary.
Support and tick mark balances and the transaction detail level with appropriate documentation.
Assist with the year-end audit, submit workpapers within a timeline and work with the external auditors to provide additional support as needed.
Assist with compiling footnotes and coordination with other general ledger team members in analysis of account balances.
Review teams monthly recording and analysis of prepaid accounts, including prepaids relating to payroll transactions, leases, insurance, interest associated with debt issuances, maintenance agreements and other miscellaneous agreements.
Query general ledger to compile transactional activity, review of individual invoices to determine service dates and computation of the amortization.