Manager, Administration & Operations

San Manuel Casinos • Highland, CA

3d • Hybrid

About The Position

Reporting to the VP, Education, the Manager, Administration & Operations is responsible for leading an effective and efficient team that focuses on the overall administrative operations of the school and education department including all aspects of accounting, finance, vendor and consultant management, inter-departmental services, and other necessary support functions aligned with necessary administrative operations.

Requirements

• A bachelor’s degree is required.
• A minimum of 3 years of experience in providing medium to high-level administrative, operational, and financial support to management is required.
• Knowledge of business and management principles in leadership techniques, resource allocation, coordination of resource and people is required.
• Strong analytical skills to assess situations, obtain appropriate information and make sound judgment and independent decisions .
• Strong interpersonal and communication skills.
• Ability to handle highly sensitive and confidential information using tact, diplomacy and exemplary judgment.
• Authorized Driver: Role requires operation or driving of Tribe-owned vehicles or driving patron vehicles.
• A valid driver’s license with an acceptable driving record as determined by the insurance carrier is required.

Nice To Haves

• A minimum of 3 years of supervisory experience strongly preferred.
• Administrative experience in a school environment is preferred.
• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.
• Must be willing and capable to learn the Serrano language.
• Educational work in a tribal community is preferred.
• Knowledge of the Education Code is preferred.
• Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; ability to work as a team is required.
• Ability to communicate, write, and present effectively, and the demonstrated ability to be persuasive and interact with diverse audiences.

Responsibilities

• Oversees department operations and ensures that day-to-day operations are appropriately managed and effective.
• Partners with stakeholders to ensure that the responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting are upheld for the school and department services.
• Manages vendor and consultant relationships.
• Prepares reports, project summaries, and memos related to the department’s major initiatives.
• Leads the department’s emergency preparedness planning and execution in collaboration with key department members and teams.
• Oversees the nutrition program in partnership with Food & Beverage.
• Ensures the department and school are appropriately managed and responds to building management and facilities crises as needed.
• Manages the relationships and staffing with inter-departmental services such as IT, Food & Beverage, Public Works, and Tribal Family Services.
• Supports the planning and execution of school-wide events from an administrative aspect, ensures that all orders are procured in a timely manner. (e.g., Graduation, Family Orientation, Enrollment Events)
• Ensures the department’s websites are updated and maintained.
• Manages all communication for the department, including newsletters, calendars and special events.
• Assists the Principal and Director with school and department activities as needed.
• Tracks document submission within the education department.
• Partners with stakeholders and teams on all WASC processes.
• Contributes to the Quarterly and Annual Reports for submission to the Education Board.
• Ensures the accurate collection and processing of payments.
• Monitors the Education Department budget for accuracy and trends, and reports inconsistencies and negative trends to the VP in a timely manner.
• Submit timely reports to the VP and Education Board.
• Processes reimbursement requests and expense reports.
• Supports the integration of the Student Information System to ensure that all administrative functions uphold the integrity of student personal demographics, health, scheduling, and academic data.
• Manages the appropriate custody of all department files, ensuring they are complete, accurate, and properly organized.
• Monitors internal systems for managing and tracking student attendance.
• Monitors student enrollment system and registration.
• Engages and supports leadership throughout the hiring process including recruitment and hiring.
• Facilitates the department onboarding of new staff.
• Promotes efficient, streamlined workflows for HR processes.
• Maintains licensing and credentialing records to ensure renewals and re-certifications
• Coordinates and tracks teacher evaluations to create reports for the VP.
• Serves as a primary contact for Human Resources.
• Performs other duties as assigned to support the efficient operation of the department.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning reviewing and directing work; evaluating and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Makes hiring decisions and designs individual development plans with succession planning in mind for all key roles.

Benefits

• As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager