Manager, Ad Sales Engagement & Events

Fox•New York, NY

About The Position

The Ad Sales team has a great opportunity for a Manager, Ad Sales Engagements and Events!!! In this exciting position, the Manager, Ad Sales Engagements and Events will Partner with the VP on planning and oversight of large-scale events from inception to completion, in conjunction with the FOX Experience and Design (FED) team. The Manager, Ad Sales Engagements and Events will ensure overall execution and success by managing event deadlines and deliverables while clearly communicating all event updates to Fox Ad Sales vertical leads. In addition, the Manager, Ad Sales Engagements and Events will lead all aspects of bespoke Executive Ad Sales led events which includes conducting preliminary research, liaising, and negotiating with vendors, and on-site coordination.

Requirements

5-7+ years of experience working in corporate events
Strong vendor relationships
Must be available to travel on an as-needed basis
Experience in managing VIPs, C-level executives, and high-profile individuals
Excellent communication skills (both verbal and written).
Superior time management skills, multi-tasking abilities, and team-playing skills.
Budget management and negotiation skills.
Ability to accomplish projects independently.
Excellent interpersonal skills with a high level of professionalism

Nice To Haves

Bachelor’s degree
Experience doing events in the media industry

Responsibilities

Partner with the VP and the FOX Experience and Design team on Ad Sales events budgets.
Manage event budgets from inception to completion, provide updates, and post events’ reconciliation while overseeing vendor relationships, onboard new vendors, and open & complete invoice requests via Coupa.
Create and submit all Expense Authorizations promptly, ensuring the budget remains accurate and up to date while keeping Finance abreast of all changes in budgets in real-time.
Maintain accurate event documents, reporting, and communications.
Respond to all client inquiries quickly and professionally with accuracy to ensure client satisfaction.
In conjunction with the VP, manage onsite activations and client programs
Manage all events correspondence which includes attendee list, rooming list, airfare and ground transportation manifest, activity selections, etc.) with accuracy and superior attention to detail.
Oversee production and approvals of Save the Dates, Evites, and RSVP correspondence.
Act as liaison between clients and all in-house stakeholders, including FED, AV, facilities, outsourced vendors, and Ad Sales vertical leads.
Manage ingoing and outgoing premiums process which includes: developing and creating unique premium ideas, packaging and shipping out premium items, inventory management, and maintaining accurate recipient shipping lists.
Manage sales resources for ad sales executives (Portfolio events & client program calendar, inventory tracker, etc.)
Maintain cohesive portfolio client database to ensure it is up-to-date and accurate for easy reference amongst all vertical leads for premiums and client programs.
Create and maintain a detailed Ad Sales Client look-book to curate bio packets for each specific Ad Sales event to be shared with all pertinent Fox Executives.
Assist with all Ad Sales Executive internal events (charitable, team building, award ceremonies, etc., both on and off-site).
Work closely with the Senior Coordinator to reconcile all events charges promptly and accurately.