Manager, Accounts Payable (7060 - Accounting)

EAH Housing•San Rafael, CA

1d•$90,000 - $148,000•Hybrid

About The Position

Position is for an Accounts Payable Manager to work at EAH Corporate in San Rafael, CA. This is a hybrid remote position (2 days in-person/3 days remote). Responsible for leading and overseeing the end-to-end accounts payable function across multiple properties and funding sources. Ensures accuracy, timeliness, internal control integrity, and regulatory compliance of all AP activities, with a strong emphasis on HUD and affordable-housing requirements. Serves as the primary owner of AP policies, systems, staff supervision, and audit readiness. This position is characterized by a high degree of initiative, responsibility, accountability, and ability to work congenially with a wide variety of individuals. Understands and supports EAH’s mission and core values.

Requirements

Bachelor’s degree in Accounting, Finance, or related field. 5+ years of progressive experience managing accounts payable operations in a multi-property or multi-entity environment, including experience leading AP process improvement or system control initiatives. 1+ years of progressive experience with property management accounting systems, accounts payable software and automation tools (Yardi or similar preferred). 2+ years of supervisory or management experience.

Responsibilities

Leads and oversees the full procure-to-pay cycle, including invoice intake, validation, coding, approval workflows, and payment processing.
Supervises weekly disbursement cycles; ensure payments are accurate, timely, and compliant.
Reviews vendor statements, reconciliations, and AP aging reports; resolves discrepancies.
Monitors invoice volume and workload distribution to maintain operational efficiency.
Establishes, maintains, reviews, and enforces accounts payable policies and procedures, including approval thresholds, documentation standards, and invoice coding requirements.
Maintains strong internal controls to prevent duplicate payments, miscoding, unauthorized spending or policy violations.
Ensures AP activities comply with HUD, LIHTC, HOME, CDBG and other applicable affordable-housing program requirements.
Controls system access and segregation of duties; limits sensitive system edits to AP management.
Oversees AP processing within the property-management accounting system (e.g., Yardi).
Approves and maintains sensitive vendor and insurance data within the system.
Ensures consistency and accuracy in invoice numbering, transaction notes, and allocation coding.
Directly manages and supports AP Supervisor(s) and AP Specialist(s).
Provides training, guidance, and performance management to ensure staff adherence to policies and regulatory standards.
Promotes continuous improvement, documentation discipline, and accountability within the AP team.
Collaborates closely with Real Estate Management, Asset Management, Finance, and Vendor Management teams.
Serves as the primary AP point of contact for key external vendors and utility providers.
Provides Vendor Management with compliance-related data, including vendors with expired insurance or documentation issues.
Prepares AP metrics, reports, and compliance documentation for leadership.
Serves as the primary AP contact during HUD audits, financial audits, and monitoring reviews.
Ensures all AP records are complete, organized, and maintained in accordance with document retention policies.
Oversees and/or centralizes annual 1099 preparation and filing.
Leads implementation of process improvements identified through internal reviews and audits.
Acts as escalation point for complex AP, vendor, or compliance issues.
Actively participates in EAH’s Injury and Illness Prevention Plan.
Regular and predictable attendance.
Other duties as assigned.

Benefits

We offer a comprehensive benefits package that includes medical, dental, vision, disability and life insurance, as well as a 403(b) retirement plan with a 5% match.
We also offer generous vacation accrual, holiday schedule, and work schedule flexibility.
15 days of vacation per year (which increases based on years of service)
10 paid sick days per year
13 paid holidays
Flexible Start Times (REM Onsite Positions)
Competitive Salaries
403b Retirement Plan with a match to every dollar you save for retirement, up to 5% of your pay
EAH Wellness Program
Comprehensive Employee Medical Insurance
Affordable Dental & Vision Insurance
Flexible Spending Account
EAP – Mental Health, Financial and Legal Services
$1,500 Employee Referral Program
EAH University, an in-house training program