Manager, Accounts Payable & Vendor Operations

All Star Recruiting Locums LLC • Boca Raton, FL

3d

About The Position

The Manager, Accounts Payable and Vendor Operations will oversee the company’s
end‑to‑end payables, expense, and vendor management processes across modern ERP,
expense management, and travel platforms (e.g., Ramp, Itilite, Sage Intacct, Salesforce or
similar systems). This position ensures accurate and timely processing of vendor invoices,
employee reimbursements, and credit card transactions while maintaining strong controls,
system integrity, and visibility into company's cash flow.

In addition to managing day‑to‑day AP operations, this role is responsible for establishing
and maintaining data accuracy across platforms that support both expense recognition and
COGS accruals, partnering closely with Accounting, FP&A, Treasury, and Operations. The
manager will also support integration and process‑improvement initiatives to unify systems
and workflows across All Star entities and develop a scalable framework for future
acquisitions.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• 6+ years of progressive accounting experience, including at least 2 years in AP management or supervisory, systems, or vendor operations.
• Strong understanding of procure-to-pay (P2P) processes, expense recognition, and COGS accruals.
• Hands‑on experience with modern ERP, expense management, or vendor‑management platforms (e.g., Sage Intacct, NetSuite, Ramp, or similar).
• Proven success managing offshore or shared-services teams.
• Strong analytical, Excel, and system troubleshooting skills.
• Excellent communication and leadership ability with a proactive, solution-oriented approach.

Responsibilities

• Manage the end-to-end AP process across ERP and expense management platforms, ensuring timely and accurate invoice coding, approvals, and payments.
• Supervise and provide day-to-day oversight of the offshore AP team, ensuring consistent quality, adherence to policy, and alignment with close timelines.
• Maintain and review the vendor master file, including W-9s, banking details, and approval hierarchies.
• Oversee AP accruals and reconciliations; ensure all vendor invoices, employee reimbursements, credit card, and travel transactions are posted and accrued properly before close.
• Serve as administrator for corporate credit card and expense platforms (e.g., Ramp or equivalent), including card issuance, limits, approval workflows, and compliance monitoring.
• Manage employee expense reimbursements and travel credit card activity, ensuring accuracy, policy compliance, timely reimbursement, and proper coding to the ERP.
• Perform monthly reconciliations of credit card, reimbursement, and travel transactions to ensure completeness and proper expense recognition.
• Conduct periodic audits of credit card and reimbursement submissions to ensure IRS substantiation and internal policy compliance.
• Ensure compliance with AP controls, approval workflows, T&E policies, and company payment policies.
• Establish and monitor KPIs for AP performance (invoice turnaround time, error rate, exception trends, etc.)
• Maintain weekly cash-flow forecasts for vendor and credit card payments, factoring in contract commitments, recurring spend, and reimbursements.
• Act as the central liaison for vendor contracts impacting both Accounting and Operations.
• Review terms, renewals, and milestones to ensure accurate accounting treatment and payment timing.
• Maintain a vendor contract tracker with recurring payments, accrual timing, and departmental coding consistency.
• Partner with Procurement and FP&A to optimize vendor spend, forecast disbursements, and improve cashflow management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level