Accounts Payable Operations Administrator

HERSHEY CREAMERY CO•Harrisburg, PA

1d•$22 - $22•Onsite

About The Position

Reporting directly to the Accounts Payable Manager, the Accounts Payable Operations Administrator will support the daily operations of our Accounts Payable department. This role is responsible for processing invoices and payments, maintaining accurate financial records, and assisting with departmental workflows. The ideal candidate will be dependable, process-driven, and able to work efficiently in a fast-paced environment while maintaining a high level of accuracy.

Requirements

High school diploma or equivalent required; associate degree in accounting or related field preferred.
Prior experience in accounts payable, bookkeeping, or office administration preferred.
Strong attention to detail and ability to maintain accuracy in data entry.
Experience with accounting software (Great Plains experience a plus).
Familiarity with document management systems such as DocLink is beneficial.
Basic understanding of general ledger coding and accounting principles.
Proficient in Microsoft Office applications, especially Excel and Outlook.
Excellent communication and problem-solving skills.

Responsibilities

File and maintain records of paid invoices in an organized and timely manner.
Select invoices for payment processing in the afternoon and prepare checks for printing each morning.
Prepare printed checks for signature, including stuffing envelopes, applying postage, and preparing outgoing mail.
Scan and process invoices using DocLink, including Smart Capture document processing.
Accurately code invoices with proper general ledger information and enter them into the Great Plains accounting system.
Request and process vendor W-9 forms to ensure accurate tax identification records.
Reconcile vendor monthly statements to identify open invoices not yet entered into DocLink or Great Plains.
Communicate with vendors and internal departments to resolve discrepancies or missing documentation.
Cross-train on additional Accounts Payable functions to provide backup support to other team members.
Assist with other administrative or accounting duties as assigned.