Managment Assistant

City of Shreveport•Police, LA

5d•Onsite

About The Position

Supports Managers in all administrative clerical support duties with limited supervision. This role involves performing highly responsible management work in the service delivery of a specific function or operation of the department. The position plans, processes, and implements approved departmental programs, researches, develops, and submits recommendations to improve services, and implements approved work, training, and safety programs. Responsibilities include using PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data; inputting data, statistics and/or other information in established formats; filing and retrieving documents both manual and electronic; and potentially using other common office machines. The role also involves proofreading and approving documents including contracts, personnel forms, and service requests before sending for signature or further processing. Additionally, it includes formulating budget estimates, generating purchase orders, requisitions, and contracts, and maintaining financial records. The position requires attending and participating in conferences, meetings, briefings, and interviews with officials, administrators, and clients to conduct department business. In the Water and Sewer department, specific activities include performing timekeeper duties, maintaining personnel and attendance records, processing invoices and payments, and demonstrating knowledge and use of computerized maintenance management systems (CMMS) and related documentation procedures, including initiating work orders.

Requirements

High School Diploma or GED from an accredited institution.
Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years.
Ability to apply management, administrative, or supervisory skills to address employee issues and business operations.
This ability and experience may have been acquired by any combination of college courses and experience.

Nice To Haves

Valid Class 1 Water Distribution and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals (for Field Operations assignment in Water and Sewer Department).
Valid Class 1 Water Production, Water Treatment and Water Distribution Certificates issued by the State of Louisiana, Dept. of Health and Hospitals (for Amiss Plant assignment in Water and Sewer Department).
Valid Class 1 Wastewater Treatment and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals (for Lucas Plant assignment in Water and Sewer Department).

Responsibilities

Performs highly responsible management work in the service delivery of a specific function or operation of the department.
Plans, processes, and implements approved departmental programs.
Researches, develops, and submits recommendations to improve services and other aspects of the department's mission.
Implements approved work, training, and safety programs.
Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data.
Inputs data, statistics and/or other information in established formats.
Files and retrieves documents both manual and electronic.
May use other common office machines such as typewriter, copier, recorder, fax and calculator.
Proofreads and approves documents including contracts, personnel forms, and service requests before sending for signature or further processing.
Formulates budget estimates, generates purchase orders, requisitions, and contracts, and maintains the financial records.
Attends and participates in conferences, meetings, briefings, and interviews with officials, administrators, and clients to conduct department business.
May supervise activities of employees engaged in performing administrative and clerical tasks.
May recommend new hires, promotions, other personnel actions.
May perform duties tending/operating Personal Computers (PC's).
Performs other duties as assigned or required.
Processes invoice and payments (Water and Sewer specific).
Performs timekeeper duties; maintain personnel and attendance records (Water and Sewer specific).
Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures (Water and Sewer specific).
Initiates work orders (Water and Sewer specific).