Management Assistant

City of Shreveport•Greenwood Road, LA

2d•Onsite

About The Position

Supports Managers in all administrative clerical support duties with limited supervision. Work activities involve proofreading and approving documents, including contracts, personnel forms and service requests, before sending for signature or further processing. Performs highly responsible management work in the service delivery of a specific function or operation of the department/division. Plans, processes and implements approved departmental programs. Researches, develops, and submits recommendations to improve services and other aspects of the department's/division's mission. Implements approved work, training, or safety programs. Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoices and payments; and maintains the financial records thereof. Performs timekeeper duties; maintains personnel and attendance records. Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business. May supervise activities of employees engaged in performing administrative and clerical tasks. May recommend new hires, promotions, and other personnel actions. May perform duties tending/operating Personal Computers (PC's). Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures. Initiates work orders. Performs other duties as assigned or required.

Requirements

High School Diploma or GED from an accredited institution
Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution plus four (4) years' of increasingly responsible management and/or administrative experience or a combination of education and experience equivalent to eight years
Ability to apply management, administrative, or supervisory skills to address employee issues and business operations
This ability and experience may have been acquired by any combination of college courses and experience

Nice To Haves

Valid Class 1 Wastewater Treatment and Wastewater Collection Certificates issued by the State of Louisiana, Dept. of Health and Hospitals is preferred but not required

Responsibilities

Proofreads and approves documents, including contracts, personnel forms and service requests, before sending for signature or further processing
Performs highly responsible management work in the service delivery of a specific function or operation of the department/division
Plans, processes and implements approved departmental programs
Researches, develops, and submits recommendations to improve services and other aspects of department's/division's mission
Implements approved work, training, or safety programs
Formulates budget estimates; generates purchase orders, requisitions, and contracts; processes invoice and payments; and maintains the financial records, thereof
Performs timekeeper duties; maintain personnel and attendance records
Holds, attends, and participates in conferences, meetings, briefings, and interviews with officials, administrators and clients to conduct department business
May supervise activities of employees engaged in performing administrative and clerical tasks
May recommend new hires, promotions, other personnel actions
May perform duties tending/operating Personal Computers(PC's)
Demonstrates knowledge and use of computerized maintenance management system (CMMS) and related documentation procedures
Initiates work orders
Performs other duties as assigned or required