Management Assistant II

City of Mesa•Mesa, AZ

5d•Onsite

About The Position

A Management Assistant II is a professional classification that performs a variety of moderately difficult-to-complex administrative research work in support of a department or unit that may involve independent research and analysis of management systems, policies and practices, and accounting control procedures. Work may involve directing or participating in gathering information; performing statistical analyses; assisting in the preparation and administration of the department or unit budget; coordinating department or unit personnel functions; managing projects; planning and reporting operations; studying special administrative problems; administering contracts; purchasing; and developing improved systems, procedures, and forms to lower operating cost or increase efficiency. Responding to requests or complaints from City employees or the general public may be an important element in this assignment. Responsibilities may include supervision of clerical, paraprofessional, and/or maintenance classes. This class is responsible for performing related duties as required. This position differs from the entry-level professional classification of Management Assistant I by its more diverse and complex nature of assignments, and the greater independence under which the work is performed. Administrative direction is received from a department director or above, administrative supervisor, etc., with work reviewed through conferences, meetings, written reports, and by overall results achieved. This class is FLSA exempt-administrative.

Requirements

Graduation from an accredited college or university with a Master's Degree in Public Administration, Business Administration, or a related field and good (1 - 3 years) professional-level administrative experience (professional-level internship experience will be considered) such as: significant experience preparing and monitoring a budget; researching and analyzing data; making recommendations to management; report preparation involving research, analysis, and recommendations to management, etc.
OR graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, or a related field and considerable (3 - 5 years) professional-level administrative experience.
Must possess a valid Class D Arizona Driver's License by hire or promotion date
Must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa
Must complete Department of Transportation (DOT) Reasonable Suspicion Training for supervisors within 30 days of supervisory assignment of DOT safety sensitive employees
Individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug, and/or controlled substance testing

Responsibilities

Gathering information
Performing statistical analyses
Assisting in the preparation and administration of the department or unit budget
Coordinating department or unit personnel functions
Managing projects
Planning and reporting operations
Studying special administrative problems
Administering contracts
Purchasing
Developing improved systems, procedures, and forms to lower operating cost or increase efficiency
Responding to requests or complaints from City employees or the general public
Supervision of clerical, paraprofessional, and/or maintenance classes