Management Analyst (Contracts Administration) (N444)

Heluna Health•Los Angeles, CA

10d•Hybrid

About The Position

The Management Analyst is an associate-level analyst in the Los Angeles County Department of Homeless Services and Housing (HSH) Contracts Administration and Monitoring Division (CAMD). Under the direction of a higher-level analyst or supervisor, the position performs a full range of analytical and technical assignments supporting HSH contract administration. The work requires discretion in handling confidential and sensitive information, professionalism in interactions with internal and external staff and management, and coordination of work efforts in a fast-paced, detail-oriented team environment. CAMD manages approximately 600 contracts and regularly receives requests for new services. The division is located at 320 W. Temple Street in Downtown Los Angeles. Staff schedules are based on business needs and may include an option to work a hybrid schedule, remotely and from the office.

Requirements

Bachelor’s degree from an accredited college or university, or four years of experience performing basic-to-routine analytical assignments involving research, data analysis and synthesis, and recommendations on administrative or program-support problems.
Valid California Class C Driver License or ability to use an alternative method of transportation when needed to perform job-related essential functions.
Successful clearance through the County of Los Angeles Live Scan process.
Ability to coordinate multiple projects simultaneously in a high-pressure, fast-paced, time-sensitive environment.
Proficiency with Microsoft Office software, particularly Word.
Attention to detail; motivation and initiative, with the ability to develop creative solutions.
Ability to learn quickly and adapt to shifting priorities.
Professional demeanor and ability to maintain and handle confidential information.
Ability to interact with diverse clientele and work effectively on projects where business problems, opportunities, and solutions may be unclear.
Strong written and verbal communication skills and good project-management skills.
Ability to work independently and as part of a team, handle sensitive matters with discretion, establish priorities, and carry out multiple tasks simultaneously.

Responsibilities

Assist with developing solicitation documents, including RFPs, RFSQs, RFAs, RFSs, and WOSs.
Work with HSH executives, senior managers, and facility or program managers to define service scopes, contractor qualifications, and performance specifications; conduct solicitations; and prepare final recommendations supporting contract recommendations.
Research contract amendment requests, recommend appropriate action, analyze contractor ownership changes during agreement periods, and prepare contractual documents and Board and County Counsel correspondence to effectuate changes.
Assist in drafting Board letters, contracts, contract amendments, grant and donation acceptances, and other actions.
Coordinate with HSH internal operations, County Counsel, the Chief Information Office, the Chief Executive Office, and other departments to obtain approvals; prepare related internal and external correspondence.
Assist line operations in identifying contractual and funding problems and resolving differences with contractors.
Assist in formulating contract-development policies and procedures and designing forms and other tools to support contract development.
Provide strategic recommendations on procurement and contracting issues, including researching and preparing complex contract documents, submissions, reports, and briefing materials for senior management; consult with County Counsel and other departments to formulate recommendations.
Assist with legal research on applicable laws and regulations, analyze their impact on departmental contracting, and confer with County attorneys as needed to formulate recommendations.
Review contractor compliance with requirements such as licensure, insurance, the Living Wage Ordinance, and the Jury Duty Ordinance.