Health Care for the Homeless/Farmworkers Health Program Management Analyst (Open & Promotional)

County of San Mateo•San Mateo, CA

9h•Onsite

About The Position

San Mateo County Health is seeking a Management Analyst to join the Health Care for the Homeless/Farmworkers Health Program (HCH/FH). This program, part of the San Mateo Medical Center, is funded by a grant from the U.S. Department of Health and Human Services, Health Resources and Services Administration (HRSA). The HCH/FH Program's mission is to provide comprehensive health care, including primary, dental, and behavioral health services, to homeless individuals and families in a supportive and accessible environment. The Management Analyst will be a key member of the HCH/FH team, offering expertise in program administration and management. The role requires a motivated individual with strong data analysis, critical thinking, fiscal comprehension, and communication skills. Individuals from diverse cultural, ethnic, racial, and linguistic backgrounds are encouraged to apply.

Requirements

One to three years of increasingly responsible experience performing a wide variety of financial and administrative duties and data analysis in a public agency with at least one year's experience in budgeting or another area of analytical responsibility.
Bachelor's degree from an accredited college or university with major coursework in public administration, health care administration, business administration, or a related field.
Knowledge of advanced principles and practices of public administration and program management, including planning, priority-setting, plan execution, performance measurement, resource allocation, budget development and continuous review, operational analysis, and program improvement.
Ability to analyze complex problems accurately, develop practical recommendations, and take appropriate action to resolve them.
Communicate concisely and effectively both orally and in writing, and to summarize and clearly convey complex financial and data structures, concepts, formulas and budgetary or program relationships to a non-technical audience in staff reports, worksheets, instructions, and reports.
Ability to build strong effective relations with executive level management and staff; as well as establishing effective partnerships with others by using a participatory style in reaching solutions to problems.
Political astuteness, strategic thinking and planning; and the ability to collaboratively work with staff in accomplishing goals.
Ability to learn quickly and work independently.
Three years of professional administrative experience for the Management Analyst level.
Knowledge of Project and/or program management, analytical processes, and report preparation techniques.
Working knowledge of business administration and/or public administration.
Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
Principles of mathematical and statistical computations.
Research and reporting methods, techniques, and procedures.
Modern office practices, methods, computer equipment and applications related to the work.
English usage, grammar, spelling, vocabulary, and punctuation.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Principles and practices of public administration as applied to operational unit and program administration.
Principles and practices of county management and government.
Sources of information related to a broad range of county programs, services, and administration.
Basic principles, practices, and procedures of funding sources and grant funds disbursement.
Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Record keeping principles and procedures.
Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Ability to assist in the development of goals, objectives, policies, procedures, and work standards for the department.
Ability to coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
Ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Ability to conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Ability to evaluate and develop improvements in operations, procedures, policies, or methods.
Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
Ability to interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Ability to establish and maintain a variety of filing, record keeping, and tracking systems.
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Ability to operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
Ability to use English effectively to communicate in person, over the telephone, and in writing.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Ability to plan, organize, and carry out assignments from management staff with minimal direction.
Ability to plan and conduct effective management, administrative, and operational studies.
Ability to analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Ability to use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
Ability to effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Nice To Haves

Federal grant experience, preferably Department of Health & Human Services (HHS), ideally with the Health Resources & Services Administration (HRSA) health center grants; federal grant reporting; federal Payment Management System (PMS); Grants.gov, and the HRSA Electronic Handbook (EHB).
Experience in contract management; solicitation (Request for Proposals), proposal evaluation, and contract negotiation.
Master’s degree is preferred.
Local government experience, health program experience, and familiarity with the California Brown Act is desired.
Experience with HRSA’s Uniform Data System Report and HRSA’s Compliance Manual and Operational Site Visit process.
Experience with the EPIC electronic health record system.

Responsibilities

Assist in the development and preparation of budgets for grant and program funding requests in accordance with Agency policies and procedures and funding requirements.
Manage full federal grant reporting (fiscal & programmatic).
Oversee all aspects of Contract Management, from the development of solicitations (Request for Proposal) through invoice approval and performance evaluation.
Perform research and data gathering activities related to the preparation, development, and monitoring of the assigned program budget(s), program operations and performance, needs assessment and client/patient satisfaction, and program outcomes.
Compile, analyze, present, and make recommendations regarding the fiscal impact of operating or organizational changes.
Perform cost-benefit analysis as assigned.
Identify and frame data system problems and make process recommendations for addressing them.
Lead and/or participate in system improvement workgroups as assigned.
Promote the program's service and performance goals by identifying, developing, and promoting opportunities and activities that support these goals.
Analyze and interpret collected data, study financial and performance trends and issues, and make recommendations to superiors and senior management.
Prepare periodic or special reports based on conclusions.
Prepare quarterly financial summaries and supplemental information to distribute and present budget information to program management.
Develop fiscal impact statements and claiming instructions for Contracts, MOUs, and staffing requests.
Provide support as requested or required to the HCH/FH governing board.
Interpret and review Federal and State legislation and policy issuances and their program and budget impact.
Perform contract fiscal oversight and invoice monitoring and processing.
Assist in the development and preparation of the assigned agency program budgets in accordance with instructions from the Agency's Budget Manager and the County Manager's Office.
Make financial projections, monitor expenditures and revenues, and monitor claiming and financial reporting for the assigned budget unit(s) in accordance with instructions from the Agency's Budget Manager.
Interact, coordinate, and liaise as necessary with operational and mid-level staff in SMMC and County administrative service entities (accounting/fiscal, Siemens/HIT staff, payroll/personnel, etc.).
Confer and coordinate with other County/Health System/SMMC peer-level staff on various administrative issues.
Manage small to medium-size projects, or portions of larger projects.