Management Analyst II (Executive Assistant) - CIV

CGI • Washington, DC

29d • $29 • Onsite

About The Position

CGI Federal is seeking a Management Analyst II (Executive Assistant) to support the Civil division of DOJ. This position is located in Washington, DC. The role involves assisting senior management officials within the Office of the Assistant Attorney General (OAAG) and the Office of Management Programs (OMP) with special programs, projects, and unique assignments. Responsibilities include preparing briefing materials, handling sensitive administrative policy assignments, drafting and editing correspondence, performing general clerical duties, managing calendars, routing communications, and other duties as assigned. For OAAG, this includes reading and routing correspondence, collecting and analyzing information, liaising with administrative areas, composing correspondence, developing and maintaining filing systems, participating in onboarding/exiting processes, managing distribution lists, administering travel arrangements and expenses, assembling background information for meetings, and reviewing documents for accuracy and compliance.

Requirements

• Excellent customer service
• Attention to detail
• Proficiency with Microsoft Word applications, SharePoint, and Adobe Acrobat
• Effective communication skills
• Strong writing skills
• Strong organizational skills
• Critical thinking
• Ability to work in a fast-paced environment
• Experience providing administrative support to high-ranking Executives
• US Citizenship is required
• Must be able to obtain DOJ issued clearance and meet all security requirements

Nice To Haves

• Skills: Data Entry
• Document Management
• MS Office365 Administration
• Records Management

Responsibilities

• Assist senior management officials within the Office of the Assistant Attorney General (OAAG) and the Office of Management Programs (OMP) with special programs, projects, and unique assignments.
• Independently prepare briefing materials for use by the Executive Officer and other senior DOJ officials in the Division.
• Perform a variety of sensitive assignments relating to administrative policy and operating procedures and carry out special assignments for the Executive Officer and other senior OMP officials.
• Prepare drafts and/or final form material such as memoranda, letters, reports, requests, etc., as assigned.
• Edit and proofread executive correspondence and memoranda.
• Perform general clerical work including filing, copying, sorting, mailing, arranging meetings, maintaining calendars, preparing reports and documents, and other clerical duties as needed.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain the Executive Officer’s calendar advising him/her daily of upcoming appointments.
• Receive and accurately route all routine internal/external communication (including but not limited to phone calls, emails, calendar appointments, and mail).
• Read, research, and route correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
• Liaison with various administrative areas, such as human resources, budget, finance, facilities, records management, etc.
• Compose correspondence and emails for routine correspondence.
• Develop and maintain an online filing system, in accordance with the CIV file plan and coordinates archival schedule.
• Controls the chronological filing system.
• Participate in the onboarding and exiting of the Division's staff.
• Update and manage various email distributions and division listings.
• Using E2, administer travel including air, hotel, and car rental reservations, travel authorizations, and expense reports.
• Compare expenditures and statements, and tracks through reimbursement.
• Manage the local travel expenses, reporting, and records through reimbursement.
• Assemble all background information for reports, meetings, and conferences.
• Review all incoming documents and outgoing memoranda for proper form, accuracy, and compliance with special instructions.
• Perform special assignments and projects, make recommendations and resolve complex issues.
• Other duties as assigned.

Benefits

• Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
• 401(k) Plan and Profit Participation for eligible professionals
• Paid Time Off (PTO)
• Paid Federal Holidays
• Health & Welfare Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed