Management Analyst-Finance

St Pete Beach, City of•City Hall, FL

2d•Onsite

About The Position

The primary responsibility of the Management Analyst is preparing and managing major departmental activities, including planning, budget, project, and position management. Work requires the exercise of independent judgement within established policies and procedures and is performed under the direction of director level leadership. Work is evaluated through reports, observations, and obtained results. This position reports to the Finance Director.

Requirements

Bachelor’s Degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, Economics, or related field required.
Minimum of 2-4 years professional level administrative experience in public administration.
Valid Florida Driver's License is required.
Thorough knowledge of Microsoft suite of software.
Best office practices and procedures, business writing.
Knowledge of city government operations, municipal financial and budgeting procedures.
Some knowledge of project management practices.
Thorough professional skills to serve as a city representative to answer and assist citizens, tourists and community leaders with complaints and general information for community relations.
Ability to prioritize as necessitated by the workload.
Ability to establish and maintain effective working relationships with officials, department directors, contractors, associates and the general public.
Ability to fulfill obligations, meet deadlines, and comply with organizational rules, policies, and procedures responsibly and consistently.
Critical thinking skills to support the best possible outcomes for the organization and community.

Responsibilities

Collects, research, compiles, analyzes, and evaluates information from various sources on a variety of specialized topics related to departmental and programmatic activities.
Conducts a variety of administrative, organizational, and analytical studies on a wide range of municipal policies, services, financial, budgetary, risk management, operational, or administrative issues; presents findings and prepares reports of study conclusions.
Makes recommendations and proposes alternatives and modifications regarding such areas as staffing, cost analysis, cost recovery, purchasing, workflow and design, and policy or procedure; assists with the implementation of procedural, administrative, and/or operational changes after approval.
Assists in developing and administering department budgets, including gathering and analyzing revenue and expense data and information; evaluates the need for changes in budgetary allocations; assists in developing budgetary recommendations including forecasts of funding needed for staffing, equipment, materials, and supplies; prepares justification for changes, new services, or additional costs.
Monitors and administers operating and/or capital budget revenues and expenditures; reviews fund balances in various accounts and purchase orders and prepares budget adjustments as necessary; compiles and prepares detailed budget and financial reports; oversees, tracks, and reports status on capital improvement projects.
Participates in the development and implementation of goals, objectives, policies, procedures, work standards, new or revised programs, systems, methods of operation, and administrative control systems for assigned projects and programs.
Prepares, drafts, and proofreads a variety of technical reports, letters, memoranda, correspondence, and other written materials related to assigned area of responsibility; develops, designs, and produces charts, graphs, presentations, and spreadsheets; prepares and conducts presentations for a variety of audiences, as assigned; prepares and submits City Commission agenda reports and various other, committee, board, and staff reports, resolutions, ordinances, and related documents.
Participates in the oversight and management of grants and special funds; identifies and researches grant funding opportunities and partnerships; researches and writes grant proposals; performs a variety of technical support and administrative duties in the preparation, maintenance, tracking, and reporting of department grants and loans; ensures compliance with federal, state, and funding agency requirements and applicable laws, and regulations; supports Finance with compiling information requested for annual grant audits; prepares and submits required grant documentation; maintains grant files and reports.
Serves as liaison to employees, public officials, public and private organizations, community groups, and other entities; provides information and assistance to the policy-making officials and the public regarding assigned programs and services; receives and responds to customer inquiries, complaints, and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions; compiles responsive documents for subpoenas and requests for public records.
Prepares requests for proposals (RFP) and bid specifications; administers bidding practices per purchasing guidelines for various professional and contractual services; administers requisitions and/or contracts for services and products; ensures contracts and agreements comply with terms and legal guidelines; prepares and reviews various agreements and distributes for proper approval; obtains necessary documents from vendors per agreement requirements.
Attends and participates in the coordination and facilitation of a variety of specialized community, board, committee, and/or City Commission meetings.
Plans, organizes, develops, and conducts a variety of assigned programs, special projects, studies, and surveys; coordinates events and activities with other divisions or departments; confers with representatives of other agencies, vendors, and the public; monitors performance of assigned projects; performs program administrative functions and provides technical assistance to others on specified assignments.
Maintains accurate recordkeeping and filing systems.
May plan, organize, assign, supervise and review the work of support staff within an assigned functional area or on a project basis.
Follows all safety rules and protocols; takes appropriate action as required to identify and correct safety hazards and report safety concerns to their supervisor.
Performs required duties under the City's disaster response plan.
Performs other related duties as assigned.