Management Analyst - Finance

City of San Jacinto•San Jacinto, CA

1d•Onsite

About The Position

Under administrative direction, the Management Analyst performs highly complex administrative, financial, operational, and management analyses to support City programs, projects, and initiatives. The position is responsible for conducting research, policy analysis, and program evaluation; developing and implementing administrative procedures; overseeing budgeting, grants, contracts, and project management efforts; and making recommendations to enhance department and citywide efficiency and effectiveness. The Management Analyst may supervise and provide direction to subordinate employees, including but not limited to Administrative Analysts, Administrative Assistants, and other professional, technical, and administrative staff as assigned. This classification is distinguished by its responsibility for advanced analytical work, often serving as a project lead or subject matter expert within assigned functions. The role requires sound independent judgment, strong initiative, and the ability to manage multiple priorities in a dynamic work environment.

Requirements

Bachelor's degree in Public Administration, Business Administration, or a closely related field from an accredited College or University.
Three years of experience comparable to an Administrative Analyst with experience in governmental budgetary, project, and program analysis.
Must possess and maintain a valid California Driver’s License and maintain a clean driving record for insurability through the City of San Jacinto.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.
Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Employees must possess the ability to lift books and files from shoulder-level and above, carry, push, and pull materials and objects weighing up to 40 pounds.
Visual acuity to perform routine filing of documents is required; and use of a computer keyboard and software.
Regular use of written and oral communication skills, read and interpret data, analyze and solve problems; observe and interpret situations; interact with City staff.
Be able to make quick decisions, supervise others, problem solve, read, write, and speak publicly.
Essential to be able to read, organize, process and interpret data.

Nice To Haves

A Master’s Degree is desired.

Responsibilities

Conduct complex research and analysis concerning organizational structure, staffing, operations, procedures, policies, and financial data; makes recommendations to improve department and citywide processes.
Plan, develop, and manage special projects, initiatives, and programs, ensuring alignment with department and city objectives.
Provide training, technical support, and group presentations to employees, executive management, and elected officials regarding operational policies and procedures.
Manage, supervise, train and evaluate professional, para-professional, technical and administrative support staff as assigned.
Direct and coordinate the fiscal and analytical operations of the department, which may include, but are not limited to, the functions of budgeting, fiscal control, accounting, purchasing, personnel, grant preparation and analysis, contract administration, capital improvements, and computer operations.
Prepare or supervise the preparation of the departmental budget; review, analyze, and compile budgets of various programs or divisions; explain needs and provide justifications for items; review and decide on expenditure requests and budget variances.
Identify and secure grant funding opportunities, prepare grant applications, and ensure compliance with reporting requirements.
Manage contracts and agreements, including vendor selection, contract negotiation, administration, and performance evaluation.
Develop and implement performance metrics, dashboards, and reporting tools to track program outcomes and efficiency.
Analyze and recommend changes to rate structures, fee schedules, or cost-recovery models based on financial data and service demands.
Monitor and analyze federal, state, and local regulations affecting department operations; provide guidance on compliance requirements.
Serve as a liaison between the City and external agencies, community groups, and professional organizations.
Assist in personnel management functions, including workforce planning, position control, recruitment support, and performance tracking.
Design and maintain department databases, information management systems, and reporting tools for improved data-driven decision-making.
Facilitate project coordination across multiple departments, ensuring deadlines, deliverables, and objectives are met.
Provide professional-level support in policy development, implementation, and program evaluation.
Prepare high-quality written reports, correspondence, and presentations for executive leadership, City Council, and the public.
Problem-solve community concerns, resident complaints, and operational issues, coordinating solutions with relevant stakeholders.
Organize and maintain records, reports, and department-specific documentation.
Administer and update department webpage content, ensuring accurate and timely information.
Confer with representatives of other agencies, committee groups, boards, commissions, and vendors as required by project assignments.
Research and develop purchasing and procurement policies based on industry best practices, legal requirements, and emerging trends; maintain awareness of changes in public contracting laws and professional standards.
Coordinate the development, posting, and administration of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations to Bid (ITBs), ensuring adherence to statutory requirements and City procurement standards.
Provide contract development and contract administration support, including drafting scopes of work, preparing contract terms, coordinating negotiations, processing amendments, and monitoring vendor performance.
Maintain purchasing records, bid documentation, contract files, and compliance reports in accordance with legal retention standards and audit requirements.
Support departments citywide in navigating procurement processes, vendor selection, purchasing approvals, and documentation requirements.
Review procurement requests for accuracy, compliance, and budget alignment; recommend corrections or alternative procurement methods where appropriate.
Conduct purchasing and procurement compliance reviews and internal audits to ensure consistency with state regulations, local ordinances, and City purchasing policies.
Coordinate vendor outreach, public notices, bid advertisements, and required CUPCCAA notifications.
Train City staff on purchasing procedures, procurement workflows, informal bidding requirements, and CUPCCAA mandates to ensure consistent and compliant practices across all departments.
Performs other related duties or responsibilities as assigned.