Management Analyst/Administrative Assistant

General Dynamics Information Technology

1d•$63,312 - $85,658•Onsite

About The Position

Seize your opportunity to make a personal impact as a Management Analyst/Administrative Assistant supporting the United States Postal Service. GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career. At GDIT, people are our differentiator. As a Management Analyst/Administrative Assistant, you will help ensure today is safe and tomorrow is smarter. Our work depends on a Management Analyst/Administrative Assistant joining our team to support the USPS Information Technology team on-site in Eagan, MN.

Requirements

Minimum of 3 years of relevant experience
Experience in a technical setting preferred
Associate's degree in Management, Business Administration, Communications or Liberal Arts or equivalent experience in an IT setting is preferred.
Intermediate to expert level at MS Excel, Outlook and Teams.

Nice To Haves

MS Project, Visio, SharePoint and dashboarding skills a plus.
Ability to pivot data in Excel
Ability to use task automation tools
Basic Power Apps skills

Responsibilities

Assists with communications, task completion tracking, scheduling and conducting team meetings, managing documents, and performing “Standard Operating Procedures” for the USPS facility and team.
Works independently
Organized and can turn tasks around quickly, prioritize many requests, operate on short timeframes assisting with the creation of deliverables for Sr. directors and VPs, and anticipate and plan for team needs.
Able to manage and clean data in excel.
A person who sees opportunity for process improvement and proposes solutions.
The candidate should be intermediate to expert level at MS Excel, Outlook and Teams.
Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation.
Schedules meetings and changes appointments as warranted or requested.
Performs routine administrative and facilities support activities
Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup
Ability to combine, organize, and clean data in Excel
Strong communication skills
Exceptional writing skills
Compose communications to teams of software developers, managers, and contractors
Attend meetings and take notes on task assignments, summarize meetings
Manage team task board, adding lanes and assigning tasks as needed
Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion
Manage cube assignments, equipment orders, supply orders for in person staff
Submit service requests for facility issues
Collect e-documents and digital signatures, archive employee e-documents
Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.