Administrative Assistant, Talent Management

National Urban League•New York, NY

5d•Hybrid

About The Position

The National Urban League is seeking a Administrative Assistant (Temporary) in the Talent Management department. The Administrative Assistant is responsible for a broad range of administrative functions related to the support of the Talent Management team. The incumbent performs administrative tasks to support the Learning & Development and Recruitment activities. The ideal candidate is reliable, proactive, and solution-oriented, with the ability to manage multiple priorities under pressure. They bring professionalism to every task, thrive in a collaborative environment, and approach challenges with a positive, can-do attitude.

Requirements

Bachelor’s degree preferred or related to three to five years’ experience in office administration.
At least three - five years of experience providing administrative or project management support.
Experience supporting multiple managers or supervisors.
Strong proficiency in Microsoft PowerPoint, Excel, and Outlook
Excellent organizational and time-management skills with the ability to prioritize multiple tasks effectively.
Strong written and verbal communication skills.
Advanced technology proficiency
Excellent phone etiquette; punctual and dependable
Customer service–oriented with a professional demeanor
Ability to interact professionally with all levels of staff and clientele.
Demonstrated poise, tact, and diplomacy in all situations.
Detail-oriented; able to work both independently and collaboratively in a fast-paced environment.

Nice To Haves

Prior events, or nonprofit experience preferred.
Knowledge of ICIMS Applicant Tracking System a plus.

Responsibilities

Provides administrative assistance to the Senior Director, HR Operations Director, Professional Development Event & Learning and Talent Management team.
Support communications, planning & logistics for the annual Career Fair and Whitney M. Young Leadership Conference.
Schedule, prepare agendas, and take minutes for weekly team meetings, Career Fair and Whitney M. Young Leadership meetings.
Schedule interviews and onboarding meetings
Assist with applicant tracking system reporting
Manage invites and schedule meetings in Outlook.
Submit & track invoices, payments, and expense reports.
Support employee events and special projects assigned to the department.
Greet guests and employees with professionalism and friendly manner.
Professionally ensure phone calls are redirected accordingly through the organization’s telecommunications system and logs call for weekly and monthly reports.