Management Analyst 3

Arizona Department of Administration • Phoenix, AZ

1d • $47,355 • Hybrid

About The Position

This position is directly responsible for the analysis, design, publishing, evaluation and control of forms and publications for ADOT. The position works with multi-functional teams to deliver standardized products for customer use. Analysis of requirements, statutes, rules, policies and processes are essential for this position. May be required to drive a state vehicle.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Considerable skills in written and oral communication.
• Text editing and proofreading.
• Desktop publishing, word processing, typography, graphics and imaging (including the use of Photoshop, Adobe Acrobat, Adobe In Design, Adobe Illustrator and Adobe Page Maker).
• Web design, database development and basic programming/scripting language.
• Familiarity with JavaScript frameworks.
• Problem-solving and analytical.
• Strong customer service and interpersonal skills.
• Work with multi-functional teams or independently.
• Research/interpret/organize and analyze information.
• Determine form/website requirements.
• Lead discussions and teams to effectively examine requirements.
• Recognize the relationships and similarities of various forms and processes in order to develop and maintain standards, avoid duplication and consolidate similar documents.
• Write/edit concisely and effectively and to methodically audit a form's design and content to ensure consistency and conformance to requirements and standards.
• Train users and employees.
• Coordinate projects and prioritize workloads.
• Adapt to diverse needs and scheduling changes.
• Possess and retain a current, valid class-appropriate driver’s license.
• Complete all required training.
• Successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records.
• Complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Knowledge of: Organizational structure, workflow, and motor vehicle rules, regulations, statutes and policy.
• Knowledge of: System analysis methods and processes related to forms design and implementation.
• Knowledge of: Basic grammar, and document printing processes, specifications and products including managed print operations.
• Knowledge of: Web design practices and Web content management.
• Knowledge of: Copyright laws.
• Knowledge of: ADA compatibility functionality.
• Knowledge of: Graphic standard implementation and oversight, and establishment and implementation of workflow procedures.

Responsibilities

• Oversee program form designs to function as fillable, calculating on line forms, merging information from mainframe data files; collaborates in creating forms; create, revise and test automated system templates and coordinating in program development, design and usage ensuring all form content complies with agency graphic standards and web style guidelines; administer and maintain software; responsible for server identification, printer set-ups and maintaining data files for on-demand print requests; ensure the daily data files are running as set-up.
• Research and coordinate purchases of specialized software and equipment; monitor and identify technologies for process improvement and cost reduction.
• Responsible for analysis/design/publishing/evaluation and control of forms/publications for content management of MVDs websites; identify form/website requirements/specifications to provide a central, specialized operation and ensure cost-effective/professional and standardized products that meet agency goals; research, and analyze requirements/business area workflow, statutes, regulations, rules, policy and historical info to determine impact on form/website requirements; negotiate resolution of conflicts; recommend business area work process changes; as subject matter expert, provides expertise on form/website issue and provide documents to be used in implementation meetings.
• Write specs and submit orders for printing; coordinate implementation issues; inspect/test documents for quality control; maintain revision history documentation and database/inventory system to track form design/construction, ordering of pre-printed forms; develop/maintain standards for forms design and content.
• Develop and deliver specialized training materials for form usage and navigating ADOTnet.
• Organizes, compiles, analyzes and applies above research, along with design standards, to create and revise a wide variety of forms/webpages using various computer software.
• Coordinates foreign language translations of documents.
• Prioritize and plan work activities; set goals and objectives; use time efficiently; communicate activities and results as appropriate.
• Adapt to changing priorities, diverse needs and scheduling changes to fulfill all form requests.
• Be available for disaster recover/test prints after hours.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree