Maintenance Superintendent

HallKeen • Plainville, MA

4d • Onsite

About The Position

HallKeen Management has an opening for an experienced and motivated Maintenance Supervisor to oversee all maintenance responsibilities for an 88-unit property located in Plainville, Massachusetts. The Maintenance Supervisor is responsible for overseeing the day-to-day maintenance operations of the property, including supervising and directing maintenance staff, assigning work, and ensuring work orders and maintenance requests are completed accurately and timely. The Maintenance Supervisor will perform and oversee hands-on repairs, including basic plumbing, electrical, HVAC, carpentry, appliance repairs, painting, and general building maintenance, while also conducting regular inspections of units, common areas, mechanical rooms, equipment, and grounds to identify maintenance and safety concerns. The position will be responsible for using computer systems, email, spreadsheets, work-order systems, and property management software to enter, track, and close work orders, maintain accurate records, and monitor outstanding items. The Maintenance Supervisor will develop and maintain preventive maintenance schedules, ensure scheduled inspections and maintenance are completed and documented, and identify items requiring additional attention. The position will also oversee the unit turnover process by inspecting vacant units, creating and managing punch lists, coordinating staff and vendors, ordering materials, and ensuring apartments are completed and ready for leasing within established timelines. The Maintenance Supervisor will coordinate and oversee outside vendors and contractors, including scheduling work, providing access, monitoring progress, reviewing completed work, and ensuring work is completed according to scope and quality expectations. Additional responsibilities include maintaining adequate inventory of maintenance supplies and equipment, obtaining estimates as directed, maintaining vendor and equipment records, coordinating emergency maintenance needs, and communicating regularly with the Property Manager regarding work orders, unit turns, preventive maintenance, major repairs, vendor issues, and other property needs. Participation in On-Call emergencies after hours and weekends is required. The Maintenance Supervisor will manage a staff of one part-time employee and will handle all responsibilities associated with the maintenance of this property. Some duties include, but are not limited to, handling daily service requests, turning over apartments for occupancy; basic janitorial duties including garbage removal, maintaining or replacing appliances, fixtures and switches; working with contractors as necessary; providing corrective maintenance; providing preventive maintenance; inspecting apartments, buildings and/or grounds as necessary; replacing/maintaining smoke detectors, circuit breakers and outlets; providing touch-up paint; changing window screens and glass; providing cosmetic repairs within apartments and common areas; using the necessary safety attire and/or equipment; performing other duties as they arise.

Requirements

• 3 years of property maintenance experience
• Previous supervisory experience in overseeing staff
• Strong organizational skills
• Ability to multi-task
• Ability to take ownership of all maintenance responsibilities as they relate to this property
• Results driven
• Ability to work within a budget
• Working knowledge of current safety practices and regulations (OSHA)
• Working knowledge of grounds maintenance, plumbing, heating and electrical systems
• Ability to handle service calls and maintain vendor relationships
• Experience using residential maintenance software, Word, Excel
• Ability to communicate via email

Responsibilities

• Overseeing the day-to-day maintenance operations of the property
• Supervising and directing maintenance staff
• Assigning work and ensuring work orders and maintenance requests are completed accurately and timely
• Performing and overseeing hands-on repairs, including basic plumbing, electrical, HVAC, carpentry, appliance repairs, painting, and general building maintenance
• Conducting regular inspections of units, common areas, mechanical rooms, equipment, and grounds to identify maintenance and safety concerns
• Using computer systems, email, spreadsheets, work-order systems, and property management software to enter, track, and close work orders, maintain accurate records, and monitor outstanding items
• Developing and maintaining preventive maintenance schedules
• Ensuring scheduled inspections and maintenance are completed and documented
• Identifying items requiring additional attention
• Overseeing the unit turnover process by inspecting vacant units, creating and managing punch lists, coordinating staff and vendors, ordering materials, and ensuring apartments are completed and ready for leasing within established timelines
• Coordinating and overseeing outside vendors and contractors, including scheduling work, providing access, monitoring progress, reviewing completed work, and ensuring work is completed according to scope and quality expectations
• Maintaining adequate inventory of maintenance supplies and equipment
• Obtaining estimates as directed
• Maintaining vendor and equipment records
• Coordinating emergency maintenance needs
• Communicating regularly with the Property Manager regarding work orders, unit turns, preventive maintenance, major repairs, vendor issues, and other property needs
• Participating in on-call emergencies after hours and weekends
• Managing a staff of one part-time employee
• Handling daily service requests
• Turning over apartments for occupancy
• Performing basic janitorial duties including garbage removal
• Maintaining or replacing appliances, fixtures and switches
• Working with contractors as necessary
• Providing corrective maintenance
• Providing preventive maintenance
• Inspecting apartments, buildings and/or grounds as necessary
• Replacing/maintaining smoke detectors, circuit breakers and outlets
• Providing touch-up paint
• Changing window screens and glass
• Providing cosmetic repairs within apartments and common areas
• Using the necessary safety attire and/or equipment
• Performing other duties as they arise

Benefits

• Medical
• Dental
• Vision
• Health FSA
• Dependent Care FSA
• Short-Term Disability
• Long Term Disability
• Life Insurance
• Home and Auto Discount program
• Vendor Discount Program
• 401(k) with matching contribution
• Accrued Vacation
• Sick, and Personal time
• Paid Holiday Benefit

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed