Maintenance Shop Clerk
About The Position
The Maintenance Clerk provides administrative support to the maintenance function. This role is responsible for ensuring the cost-effective availability of parts, maintaining detailed fleet records, and managing inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units. The clerk will input fleet information into the computerized fleet management system daily and may serve as a point of contact with vendors for ordering, receiving, and payment of goods and services. Additionally, the position involves preparing truck purchase orders for management approval, utilizing ePro for transactions, and managing the receiving, tagging, stocking, and dispensing of parts according to company policies. The role also includes reviewing purchase orders with accounting for invoice accuracy, generating productivity and usage reports, and ensuring adherence to all safety policies and procedures. The Maintenance Clerk will reconcile financial data, support the Fleet Manager with operational report analysis, identify trends and outliers, correct data errors, and escalate issues as needed. Assistance with parts organization and inventory may also be required, along with performing other assigned job-related duties.
Requirements
- Related experience in a maintenance / trucking industry.
- 1 year of general office experience or equivalent training.
Responsibilities
- Assures the availability of parts in a cost-effective manner.
- Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units.
- Inputs fleet information into the computerized fleet management system daily.
- May act as a point of contact with vendors to order, receive and ensure payment for goods and services.
- Prepares truck purchase orders for management approval, including assignment of general ledger codes.
- Utilizes ePro to process transactions.
- Receives, tags, stocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating procedures.
- Reviews purchase orders with accounting to ensure accuracy and proper payment of invoices.
- Produces various productivity and usage reports for management review.
- Follows all safety policies and procedures; participates with the team to achieve safety goals.
- Reconciles Dossier financial data to Lawson general ledger.
- Supports the Fleet Manager with analysis of fleet operations reports.
- Resolves data errors and escalates others errors to management for comparison against identified critical objectives and standards.
- May assist with the parts organization and inventory.
- Performs other job-related duties as assigned.
Benefits
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care and dependent care spending accounts.
- Short- and long-term disability.
- Life insurance and accidental death & dismemberment insurance.
- Employee and Family Assistance Program (EAP).
- Employee discount programs.
- Retirement plan with a generous company match.
- Employee Stock Purchase Plan (ESPP).
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
