Maintenance Procurement Specialist

California Dairies, Inc.•Turlock, CA

18d•$77,508 - $104,741

About The Position

The Maintenance Procurement Specialist is responsible for sourcing, purchasing, and vendor management for maintenance materials, equipment components, PPE, safety supplies, maintenance chemicals, sanitation supplies, and other indirect plant purchases. Serving as the primary procurement resource for maintenance and plant support operations, this role manages competitive bidding, supplier relationships, cost-reduction initiatives, purchase order administration, and compliance with procurement processes. The position uses independent judgment and collaborates with Maintenance, Operations, Finance, and Corporate Procurement to acquire goods and services in a timely and cost-effective manner that supports safe, reliable, and efficient plant operations. The role is primarily office-based, with occasional travel to manufacturing sites. When working at manufacturing sites, required personal protective equipment must be used. The position requires effective communication, accurate procurement records, adherence to company policies and controls, and regular attendance. A state-issued driver’s license, or the ability to acquire one, is required.

Requirements

Bachelor’s degree in Business, Supply Chain Management, Procurement, or a related field; or at least five years of progressively responsible experience in maintenance purchasing, procurement, sourcing, inventory management, maintenance planning support, or related supply-chain functions in manufacturing.
At least three years of food, beverage, or dairy industry experience.
Demonstrated experience sourcing maintenance materials, replacement parts, indirect plant supplies, and managing suppliers.
Experience obtaining quotations, evaluating bids, negotiating pricing, and supporting cost-reduction initiatives.
Experience using CMMS, ERP, inventory management, or procurement systems to support purchasing and operational activities.
Strong understanding of purchasing, sourcing, vendor management, and procurement processes.
Ability to research, evaluate, and source maintenance materials, replacement parts, indirect plant supplies, and operational consumables.
Ability to use ERP, CMMS, and other business systems to process, track, and analyze purchasing activities.
Ability to analyze quotations, pricing, lead times, supplier performance, and total cost considerations.
Strong analytical, organizational, problem-solving, and advanced computational and data-analysis skills; ability to make sound independent business decisions.
Ability to manage multiple priorities in a fast-paced manufacturing environment and work effectively with limited supervision.
Strong written and verbal communication skills and ability to communicate effectively with vendors, maintenance, operations, finance, and management.
Proficiency in Microsoft Office, including Excel, Outlook, and Word.
Ability to maintain accurate records and documentation and comply with purchasing policies and procedures.
Must work safely and follow safety procedures, including using required safety equipment.
Must demonstrate sound judgment, seek guidance when requirements or decisions are unclear, and demonstrate good judgment when carrying out assigned duties.
English proficiency is required for written and spoken communication.
Must possess or be able to acquire a state-issued driver’s license.

Responsibilities

Serve as the primary procurement resource for maintenance materials, replacement parts, indirect plant supplies, PPE, safety products, maintenance chemicals, sanitation supplies, and operational consumables.
Research, source, evaluate, and procure materials, equipment, components, and supplies, considering quality, availability, lead times, service levels, and overall cost effectiveness.
Obtain, analyze, and compare supplier quotations; manage purchasing activities within assigned spend categories; and make decisions aligned with company policies, approval requirements, and operational objectives.
Identify and implement cost-saving and continuous-improvement opportunities through strategic sourcing, supplier consolidation, product standardization, volume purchasing, spend analysis, and process enhancements.
Create, process, and manage purchase requisitions and purchase orders, ensuring accuracy, proper coding, timely approvals, complete documentation, and monitoring of open orders through delivery.
Coordinate with suppliers and Finance, Maintenance, Operations, and Corporate Procurement to resolve purchasing discrepancies, invoice issues, pricing variances, delivery concerns, and supplier-related matters.
Maintain supplier records, pricing information, procurement documentation, and purchasing data in ERP, CMMS, and other applicable systems.
Evaluate and monitor supplier performance in quality, delivery, responsiveness, pricing, and service; analyze purchasing and supplier performance metrics; and recommend improvements to management.
Ensure compliance with purchasing policies, internal financial controls, food safety programs, and regulatory requirements, including SQF, GMP, HACCP, Quality Assurance, and Safety standards.
Communicate procurement activities, supplier issues, cost-saving initiatives, and material availability risks to management.
Maintain a positive attitude, contribute to a quality-focused work environment, and demonstrate excellent regular attendance.
Perform other duties as assigned.