Maintenance Procurement Specialist

JLL•Bloomington, IN

5d•Onsite

About The Position

The Maintenance Spare Parts Procurement Specialist is responsible for the strategic sourcing, purchasing, inventory management, and supply chain optimization of spare parts and components for building systems and equipment across commercial real estate portfolios. This role ensures critical parts availability while minimizing carrying costs and preventing equipment downtime.

Requirements

High School Diploma
3-5 years' experience in parts procurement or inventory management
Experience with IBM Maximo CMMS for work order management, asset tracking, and inventory control
Proficiency in JDE (JD Edwards) ERP system for procurement, inventory management, and financial reporting
Knowledge of building systems and mechanical/electrical components
Strong analytical and problem-solving skills
Ability to read technical drawings and specifications

Nice To Haves

Experience in Life Science Industry
Knowledge of HVAC, electrical, plumbing, and elevator systems
Advanced Maximo certification or extensive hands-on experience with modules including Inventory, Purchasing, and Asset Management
JDE certification or demonstrated expertise in Procurement, Inventory Management, and Accounts Payable modules
Technical background in mechanical or electrical trades

Responsibilities

Source and procure spare parts for HVAC, electrical, plumbing, elevator, fire safety, and building automation systems
Research and identify OEM and aftermarket part suppliers
Develop sourcing strategies for critical, high-usage, and obsolete parts
Negotiate pricing, lead times, and terms with parts suppliers
Manage emergency procurement for urgent maintenance needs
Establish and maintain optimal inventory levels for spare parts
Implement min/max inventory controls and reorder points
Coordinate with maintenance teams on parts usage and forecasting
Work with maintenance technicians to identify correct part specifications
Research part numbers, cross-references, and compatibility
Evaluate OEM vs. aftermarket alternatives for cost optimization
Maintain technical documentation and parts catalogs
Support equipment standardization initiatives
Develop relationships with OEM dealers and distributors
Monitor supplier performance and delivery metrics
Manage parts warranties and return processes
Coordinate with multiple properties for consolidated purchasing
Implement vendor-managed inventory programs where appropriate
Maintain accurate parts database in CMMS/ERP systems
Generate inventory reports and procurement analytics
Track key metrics: stock-outs, carrying costs, turnover rates
Provide cost analysis and budget support
Maintain parts specifications and vendor information