Maintenance Procurement Specialist

California Dairies•Turlock, CA

17d

About The Position

The Maintenance Procurement Specialist is the primary procurement resource for maintenance and plant support operations. The role sources and purchases maintenance materials, replacement parts, equipment components, PPE, safety products, maintenance chemicals, sanitation supplies, operational consumables, and other indirect plant purchases. It manages supplier relationships, competitive bidding, purchase orders, cost-reduction initiatives, and compliance with procurement processes, exercising independent judgment to support safe, reliable, and efficient plant operations. The position works with Maintenance, Operations, Finance, and Corporate Procurement to acquire goods and services in a timely and cost-effective manner. The position is primarily based in an office setting, with occasional travel to manufacturing sites. At manufacturing sites, required personal protective equipment includes hearing protection, bump caps, hair and beard nets, gloves, and safety glasses. The role requires a bachelor's degree in a related field or at least five years of progressively responsible related experience in a manufacturing environment, as well as a minimum of three years of food, beverage, or dairy industry experience. English is required, and the employee must possess or be able to acquire a state-issued driver's license.

Requirements

Bachelor's degree in Business, Supply Chain Management, Procurement, or a related field, or at least five years of progressively responsible experience in maintenance purchasing, procurement, sourcing, inventory management, maintenance planning support, or related supply chain functions within a manufacturing environment.
At least three years of food, beverage, or dairy industry experience.
Demonstrated experience sourcing maintenance materials, replacement parts, indirect plant supplies, and managing suppliers.
Experience obtaining quotations, evaluating bids, negotiating pricing, and supporting cost-reduction initiatives.
Experience using CMMS, ERP, inventory management, or procurement systems for purchasing and operational activities.
Strong understanding of purchasing, sourcing, vendor management, and procurement processes.
Ability to analyze quotations, pricing, lead times, supplier performance, and total cost considerations.
Advanced computational and data analysis skills, with strong analytical, organizational, and problem-solving abilities.
Ability to make sound procurement decisions independently and manage multiple priorities in a fast-paced manufacturing environment.
Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
Effective written and verbal communication skills and ability to work with vendors, maintenance, operations, finance, and management.
Ability to maintain accurate records and documentation and comply with company purchasing policies and procedures.
Ability to work effectively with limited supervision and to seek guidance when business requirements, procedures, or purchasing decisions are unclear.
Must work safely and follow safety procedures, including using required safety equipment.
English proficiency in written and spoken communication.
Must possess or be able to acquire a state-issued driver's license.

Responsibilities

Serve as the primary procurement resource for maintenance materials, replacement parts, indirect plant supplies, PPE, safety products, maintenance chemicals, sanitation supplies, and operational consumables.
Research, source, evaluate, and procure materials, equipment, components, and supplies, considering quality, availability, lead times, service levels, and total cost effectiveness.
Obtain, analyze, and compare supplier quotations; manage purchasing in assigned spend categories; and make decisions in accordance with company policies, approval requirements, and operational objectives.
Identify and implement cost-saving and continuous-improvement opportunities through strategic sourcing, supplier consolidation, product standardization, volume purchasing, spend analysis, and process improvements.
Create, process, and manage purchase requisitions and purchase orders, ensuring accuracy, coding, approvals, documentation, and monitoring of open orders through delivery.
Coordinate with suppliers and Finance, Maintenance, Operations, and Corporate Procurement to resolve purchasing discrepancies, invoice issues, pricing variances, delivery concerns, and supplier matters.
Maintain accurate supplier records, pricing information, procurement documentation, and purchasing data in ERP, CMMS, and other applicable systems.
Evaluate and monitor supplier performance in quality, delivery, responsiveness, pricing, and service; analyze purchasing and supplier metrics; and recommend improvements to management.
Ensure compliance with purchasing policies, internal financial controls, food safety programs, and regulatory requirements, including SQF, GMP, HACCP, Quality Assurance, and Safety standards.
Communicate procurement activities, supplier issues, cost-saving initiatives, and material availability risks to management verbally and in writing.
Maintain a positive attitude, contribute to a quality-focused work environment, and demonstrate excellent regular attendance.
Perform other duties as assigned.