Maintenance Planner

MPW•Lancaster, OH

10d

About The Position

The Maintenance Planner supports fleet reliability and shop efficiency across Porta Kleen operations by coordinating maintenance planning, parts sourcing, and inventory control. The role helps keep equipment safe, compliant, and ready for service by improving maintenance scheduling, inventory accuracy, and workflow efficiency. The position coordinates preventive and corrective maintenance work orders, shop workflow, maintenance intervals, parts procurement, and inventory replenishment. It maintains accurate asset, maintenance, inventory, and vendor records to support operations, budgeting, compliance, and audits. The planner collaborates with technicians and leadership to improve maintenance processes and support company safety and regulatory requirements. The work takes place in both office and shop environments, with exposure to industrial noise, moving equipment, and varying temperatures. Physical activities include standing, walking, and sitting for extended periods during 8–10-hour shifts; lifting and carrying up to 25 pounds; and bending, reaching, and repetitive motions as needed.

Requirements

High school diploma or equivalent required.
Strong organizational skills and the ability to manage multiple work orders, priorities, and deadlines in a fast-paced maintenance environment.
Effective communication skills for coordinating with technicians, vendors, and leadership.
Detail-oriented approach and commitment to accurate maintenance records, asset information, and inventory documentation.
Self-motivated problem solver who identifies process improvements, anticipates operational needs, and works independently with minimal supervision.
Strong organizational, analytical, and time management skills, including the ability to prioritize multiple responsibilities.
Ability to work in office and shop environments with exposure to industrial noise, moving equipment, and varying temperatures.
Ability to stand, walk, and sit for extended periods during 8–10-hour shifts; lift and carry up to 25 pounds; and perform bending, reaching, and repetitive motions as needed.

Nice To Haves

Associate degree in a technical, business, or related field.
Previous experience in fleet maintenance, maintenance planning, parts coordination, inventory management, or a related field.
Proficiency with Microsoft Office applications.
Experience using CMMS, fleet management, or maintenance tracking systems.

Responsibilities

Create, prioritize, and schedule preventive and corrective maintenance work orders.
Coordinate daily shop workflow by aligning labor, parts, and equipment with maintenance schedules.
Plan upcoming maintenance intervals to maximize fleet availability and minimize equipment downtime.
Source, evaluate, and purchase replacement parts, tools, and maintenance supplies from approved vendors.
Track parts usage and assign materials accurately to equipment assets and cost centers.
Maintain accurate maintenance records for operational reporting, budgeting, and compliance.
Monitor inventory levels for routine, critical, and safety-related maintenance components.
Replenish inventory proactively to prevent maintenance delays and service interruptions.
Coordinate the return, processing, and reconciliation of repairable components and core parts.
Verify vendor invoices, credits, and supporting documentation for accuracy and timely processing.
Maintain organized digital and physical maintenance records to support audits and regulatory compliance.
Collaborate with technicians and leadership to improve maintenance planning, scheduling, and shop efficiency.
Support compliance with company maintenance standards, safety policies, and applicable regulatory requirements.