Maintenance Planner
About The Position
The Maintenance Planner is responsible for planning all non-urgent work orders with detailed scope, job steps, required parts, tools, permits, and labor requirements. This role ensures compliance with Management of Change (MOC) and capital project requirements, assigns proper work order status, and documents reasoning within the CMMS. The planner verifies documentation and permits are current before scheduling work, follows up on incomplete tasks, and identifies planning gaps. A key focus is on eliminating lost time by ensuring work readiness, improving maintenance productivity, and optimizing technician utilization. The role also involves scoping work orders for clarity, verifying correct parts, and maintaining accurate spare parts inventory levels. Additionally, the Maintenance Planner creates and manages purchase requisitions, obtains necessary approvals, recommends inventory adjustments and cost-saving opportunities, and meets with suppliers to improve service and cost. They use the CMMS to plan, document, and track maintenance activities, maintain accurate work order notes, statuses, and history, and prepare weekly backlog reports. Data integrity is crucial to support reliability and decision-making. The role supports the development and sustainment of Reliability Maintenance programs, identifies and addresses root causes of planning and execution failures, and actively seeks cost reduction opportunities. Creating and updating equipment Bill of Materials (BOMs) and identifying ways to improve the planning function are also key responsibilities. The Maintenance Planner coordinates closely with maintenance, production, and other departments, communicates effectively with various stakeholders, and provides clear documentation, reports, and updates. Assistance to technicians and stepping into technical roles may be required. Secondary duties include supporting special projects, assisting the maintenance team during critical situations or staffing gaps, and coordinating preventive maintenance (PM) and repair work with production schedules.
Requirements
- Degree in Mechanical or Electrical Engineering or Engineering Technology
- Minimum 3 years of industrial maintenance experience or equivalent training
- Strong mechanical and electrical aptitude
- Ability to read and interpret P&IDs, technical manuals, and drawings
- Strong organizational, communication, and time management skills
- Ability to work independently and manage multiple priorities
- Microsoft 365 proficiency
Nice To Haves
- Associate degree in Electrical, Mechanical, or Engineering Technology
- SAP Plant Maintenance (PM) experience
Responsibilities
- Plan all non-urgent work orders with detailed scope, job steps, required parts, tools, permits, and labor requirements
- Ensure compliance with Management of Change (MOC) and capital project requirements when applicable
- Assign proper work order status (including hold status for MOC review) and document reasoning within the CMMS
- Verify all documentation and permits are current prior to scheduling work
- Follow up on incomplete work and identify planning gaps (incorrect parts, missing information, etc.)
- Eliminate or minimize “lost time” by ensuring readiness of all planned work
- Focus planning efforts on improving maintenance productivity and technician utilization
- Scope out work orders to ensure clarity and completeness before execution
- Verify correct parts are received before scheduling work
- Maintain accurate and adequate spare parts inventory levels
- Create and manage purchase requisitions (PRs) within the CMMS
- Obtain approvals for purchases exceeding established thresholds
- Recommend inventory adjustments and cost saving opportunities
- Meet regularly with suppliers and vendors to improve service and cost
- Use CMMS to plan, document, and track maintenance activities
- Maintain accurate work order notes, statuses, and history
- Prepare and distribute backlog reports weekly
- Ensure data integrity to support reliability and decision-making
- Support Development and sustainment of Reliability Maintenance programs
- Identify and address root causes of planning and execution failures
- Actively seek cost reduction opportunities (supplier comparisons, rebuild vs replace, technical alternatives, etc.)
- Create and update equipment Bill of Materials (BOMs) while planning maintenance orders
- Identify ways to improve the planning function, review with leadership, and implement
- Coordinate closely with maintenance, production, and other departments
- Communicate effectively with technicians, supervisors, managers, and external vendors
- Provide clear documentation, reports, and updates
- Assist technicians when needed and step into technical roles if required
- Support special projects as assigned
- Assist maintenance team during critical situations or staffing gaps
- Coordinate and schedule preventive maintenance (PM) and repair work in alignment with production schedules when needed
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Number of Employees
11-50 employees
