Maintenance Planner

UFP Industries•Clarksville, TX

About The Position

The Maintenance Planner plans and prepares maintenance work so it can be completed safely, efficiently, and with minimal impact on production. The role connects maintenance, operations, purchasing, and supporting departments by developing clear work orders, identifying labor and resources, coordinating parts and materials, maintaining preventive maintenance programs, and managing the maintenance backlog. The planner prepares future work while also supporting day-to-day emergency response, helping technicians and supervisors start work with the necessary parts, tools, information, and scope available. The position organizes and catalogs parts inventory; reviews maintenance requests and scopes work; prepares work orders, estimates labor, and identifies required skills, tools, equipment, materials, permits, and documentation. It maintains and improves preventive maintenance procedures, equipment records, asset information, and work orders in the facility’s CMMS (MaintainX). The planner also supports scheduling, coordinates maintenance windows with production, reviews equipment failures and maintenance history, and works with technicians and other departments to improve planned maintenance and job plans.

Requirements

High school diploma or equivalent.
Strong organizational and communication skills.
Strong mechanical, electrical, industrial maintenance, or manufacturing equipment knowledge.
Ability to understand maintenance terminology, equipment components, and repair processes.
Ability to read equipment manuals, parts diagrams, schematics, and technical documentation.
Strong computer and documentation skills.
Ability to manage multiple maintenance priorities and work requests.
Work-order planning, organization, and attention to detail.
Planning and prioritization skills and ability to work independently.
Mechanical and technical aptitude and maintenance troubleshooting knowledge.
Ability to communicate across maintenance and production.
Continuous-improvement mindset.
Knowledge of preventive maintenance development, parts identification, and technical documentation.
CMMS proficiency.

Nice To Haves

Previous experience as an industrial maintenance technician, maintenance planner, maintenance supervisor, or in a similar manufacturing role.
Experience using MaintainX or another CMMS.
Experience developing preventive maintenance procedures and job plans.
Experience with maintenance parts and inventory management.
Familiarity with Microsoft Excel, Outlook, Teams, and other Microsoft 365 applications.
Experience working in a manufacturing or industrial environment.

Responsibilities

Organize and catalog parts inventory.
Review incoming maintenance requests and determine the required work scope.
Develop detailed work orders with job descriptions and expected work steps.
Identify required labor, skills, tools, equipment, parts, materials, permits, and supporting documentation.
Estimate labor hours for planned maintenance activities.
Conduct field inspections and equipment walkdowns when necessary to scope work and confirm completed work meets operator and plant-floor satisfaction.
Identify manuals, drawings, procedures, safety information, and other documentation needed by technicians.
Prepare work so technicians can begin with minimal delays caused by missing information, materials, or resources.
Develop, maintain, and continuously improve preventive maintenance procedures.
Use manufacturer recommendations and equipment history when developing preventive maintenance tasks.
Ensure preventive maintenance instructions specify inspection points, lubrication, adjustments, measurements, replacement criteria, and other required activities.
Review completed preventive maintenance work and assist in establishing appropriate equipment PM frequencies.
Create and maintain equipment records and work orders in the facility’s CMMS.
Maintain accurate equipment hierarchies, asset information, procedures, checklists, and supporting documentation.
Attach relevant manuals, photos, drawings, procedures, and other information to work orders.
Maintain the planned-work backlog and identify work ready to be scheduled.
Review completed work orders for documentation quality and completeness.
Determine parts and materials required for planned maintenance and verify availability before work is released for scheduling when practical.
Coordinate materials with purchasing, storeroom personnel, vendors, and maintenance personnel.
Identify critical spare-part requirements and document correct part numbers and equipment associations in the CMMS.
Provide the Maintenance Supervisor or Scheduler with estimates of labor, duration, resources, parts, and equipment requirements.
Coordinate with production and operations to identify equipment availability and maintenance windows.
Help identify work appropriate for planned shutdowns, weekends, or other scheduled downtime.
Review recurring equipment failures and maintenance history; identify opportunities to improve preventive maintenance and planned work.
Work with technicians to capture equipment knowledge, incorporate lessons learned, and improve job plans based on feedback and work performed.
Support efforts to increase planned versus reactive maintenance, equipment standardization, and maintenance documentation.
Communicate with Maintenance, Production, Operations, Purchasing, and other departments, including constraints such as parts availability, production needs, special tools, contractors, and equipment downtime.
Participate in maintenance planning and scheduling meetings and ensure job plans reflect field conditions.